Sr Facilities Contracts Coordinator - (496837 )

University of Houston; Houston (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

University of Houston seeks a Facilities Management professional to direct contracts and purchasing for operational and construction services. You will lead a team, train staff, and ensure compliance with procurement laws and university policies while aligning contracts with program goals.

You will plan strategies, oversee daily activities, monitor budgets, and generate reports to ensure timely contract actions.

Qualifications

• Directs contract and purchasing operations in facilities management.
• Experience in guiding staff and training new hires.
• Knowledge of state procurement laws and university policies.

Responsibilities

• Manage preparation of operational and construction contracts and draft required documentation for final distribution.
• Research and ensure compliance with state procurement laws and university policies on contract actions.
• Plan, develop and administer methods and procedures to meet program objectives; oversee daily staff activities.
• Prepare and review reports to monitor progress toward contract administration objectives.
• Monitor annual budgets and ensure expenditures stay within allocations; assist with budgets.
• Ensure compliance with reporting requirements including state mandate reporting on contract actions.
• Analyze trends and maintain awareness of program information and change needs.
• Formulate and maintain policies and procedures for contract administration.
• Supervise staff in performing duties; perform other job-related duties as assigned.
• Education/in lieu-of-experience considerations: department accepts education in lieu of experience.

Skills

Contract management

Leadership

Procurement compliance

Budget oversight

Policy adherence

Education

Bachelor's degree in a related field

Job description

Department: FacilitiesManagement Salary: Commensurate withExperience/Education

Description:

Directs the fulfillment of contract and purchasing requirementsfor operational and construction services. Acts as team lead,trains new staff and may act on behalf of the Contract andPurchasing Operations leadership. Prepares short- and long-termgoals and objectives.

1. Manages the preparation of operational and constructioncontracts to include the drafting of various required documentationfor final distribution on project specific jobs and ensuring properfunding is in place.
2. Researches and ensures compliance with state procurement lawsand University polices on the execution of contract actions.
3. Plans, develops and administers methods, strategies andprocedures for meeting program objectives; directs and oversees thedaily activities of staff members.
4. Directs the preparation of and reviews reports and records ofactivities to ensure progress is being accomplished toward contractadministration to ensure no gaps in service.
5. Monitors the annual budgets and ensures that expenditures arewithin budget allocation. Assists with the preparation ofbudgets.
6. Ensures compliance with various reporting requirementsincluding state mandate reporting on contract actions.
7. Analyzes trends within assigned areas, maintaining expertawareness of program information and change needs.
8. Formulates, implements, and maintains appropriate policiesand procedures concerning contract administration.
9. Supervises assigned staff in the performance of duties.
10. Performs other job-related duties as assigned.

Department is willing to accept education in lieu ofexperience.
Department is willing to accept experience in lieu ofeducation.

MQ: Education: Requires a thorough understanding of boththeoretical and practical aspects of an analytical, technical orprofessional discipline; or the basic knowledge of more than oneprofessional discipline. Knowledge of the discipline is normallyobtained through a formal, directly job-related 4 year degree froma college or university or an equivalent in-depth specializedtraining program that is directly related to the type of work beingperformed.

Experience: Requires a minimum of five (5) years of directlyjob-related experience.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.