Sr Facilities Contracts Coordinator

University of Houston; Houston, Northern (TX, KY); Hybrid; USD 85,000 - 120,000; Full time

Job summary

The University of Houston is seeking a Contracts and Purchasing Operations Leader to direct contract and purchasing requirements for operational and construction services.

The role trains staff, acts on behalf of leadership, and develops short- and long-term goals while ensuring compliance with state procurement laws and university policies. A four-year degree and five years' related experience are preferred or equivalent.

Qualifications

• Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline.
• Knowledge of state procurement laws and University policies on contract actions.
• Minimum of five (5) years of directly job-related experience.
• Education may be substituted for experience and vice versa.

Responsibilities

• Manages the preparation of operational and construction contracts and associated documentation for final distribution.
• Researches and ensures compliance with state procurement laws and University policies.
• Plans, develops and administers methods and procedures for meeting program objectives; directs staff daily activities.
• Prepares and reviews reports to ensure progress toward contract administration and no gaps in service.
• Monitors annual budgets and ensures expenditures stay within allocations; assists with budgets.
• Ensures compliance with reporting requirements including state mandate reporting on contract actions.
• Analyzes trends and maintains expert awareness of program information and changes.
• Formulates and maintains policies and procedures on contract administration.
• Supervises assigned staff in the performance of duties.
• Performs other duties as assigned.

Skills

Contract administration

Procurement compliance

Budgeting

Staff supervision

Education

Four-year college degree

Job description

Department:Facilities ManagementSalary:Commensurate with Experience/Education

Description:

Directs the fulfillment of contract and purchasing requirements for operational and construction services. Acts as team lead, trains new staff and may act on behalf of the Contract and Purchasing Operations leadership. Prepares short- and long-term goals and objectives.

1. Manages the preparation of operational and construction contracts to include the drafting of various required documentation for final distribution on project specific jobs and ensuring proper funding is in place.

2. Researches and ensures compliance with state procurement laws and University polices on the execution of contract actions.

3. Plans, develops and administers methods, strategies and procedures for meeting program objectives; directs and oversees the daily activities of staff members.

4. Directs the preparation of and reviews reports and records of activities to ensure progress is being accomplished toward contract administration to ensure no gaps in service.

5. Monitors the annual budgets and ensures that expenditures are within budget allocation. Assists with the preparation of budgets.

6. Ensures compliance with various reporting requirements including state mandate reporting on contract actions.

7. Analyzes trends within assigned areas, maintaining expert awareness of program information and change needs.

8. Formulates, implements, and maintains appropriate policies and procedures concerning contract administration.

9. Supervises assigned staff in the performance of duties.

10. Performs other job-related duties as assigned.

Department is willing to accept education in lieu of experience.
Department is willing to accept experience in lieu of education.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of five (5) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.