F&B Admin & Creative Operations Coordinator

Cote Hospitality Group; Minnesota; On-site; USD 28,000 - 34,000; Full time

Job summary

Grand View Lodge is seeking a creative, organized, and tech‑savvy Food & Beverage Administrative Assistant to support the daily operations of our F&B department. This full‑time role blends administrative focus with design, scheduling, and cross‑department coordination in a fast‑paced hospitality environment.

Proficiency with Microsoft Office, Canva or Adobe, and internal systems is essential to design menus and promotional materials, update BEOs, manage timecards, and maintain accurate records.

Qualifications

• Technology-minded with the ability to navigate multiple software platforms.
• Creative eye for menus, flyers, signage, and guest communications.
• Strong attention to detail on pricing, schedules, inventory, and events.
• Proficient in Excel, Word, Outlook, and PowerPoint; able to learn new tools quickly.
• Self-starter who can manage projects and meet deadlines.

Responsibilities

• Serve as the administrative hub for the F&B department, handling daily operations, communications, timecards, and reporting.
• Create, design, update, and print menus, promotional materials, event signage, and other marketing collateral.
• Use Canva and Office tools to develop professional materials aligned with brand.
• Review and distribute BEOs; coordinate with Sales, Catering, Culinary, Banquets, and F&B leadership.
• Maintain BEO records and facilitate inter-department communication for events.
• Update associate schedules, timekeeping, and inventory records; ensure accuracy.
• Assist with monthly inventory and updates to menus, pricing, and promotions.
• Coordinate with vendors and internal teams for ordering, deliveries, and inventory tracking.
• Prepare agendas, presentations, and distribute important updates for departmental meetings.
• Maintain digital records, reports, and documents; support leadership on projects and initiatives.
• Act as a communication resource for the F&B team to share timely updates.
• Adapt to changing priorities and take on additional projects as needed.

Skills

Technology-driven

Organized

Design eye

Time management

Communication

Tools

Canva

Adobe Creative Suite

Microsoft Office

Job description

Grand View Lodge is seeking a creative, organized, and tech‑savvy Food & Beverage Administrative Assistant to support the daily operations of our F&B department. This full‑time role blends administrative focus with design, scheduling, and cross‑department coordination in a fast‑paced hospitality environment.

Proficiency with Microsoft Office, Canva or Adobe, and internal systems is essential to design menus and promotional materials, update BEOs, manage timecards, and maintain accurate records.