External Affairs Specialist - Foundation

North Central Texas College; Gainesville (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

North Central Texas College (NCTC) is seeking an External Affairs Specialist - Foundation on the Gainesville campus. The role documents donations, processes accounts payable, and coordinates the Emergency Aid requests for students, balancing funds for reporting and audits.

The position requires an Associate's degree in accounting or related field and at least 2 years of accounting experience. Strong Excel, Blackbaud Raiser's Edge, and Financial Edge skills are essential.

Qualifications

• Knowledge of database systems, data classification, information retrieval theories, and SQL processes.
• Strong Excel skills; proficient in Word, Outlook, and Adobe Pro.
• Familiarity with Accounting basics and tracking.
• Strong organizational skills.
• Experience with Blackbaud Raiser's Edge and Financial Edge systems.

Responsibilities

• Process accounts receivable/payable: receipt and recording of incoming donations and scholarship funds; mail related correspondence/receipts.
• Maintain documentation of processes balances for reporting, balancing, and audits.
• Assure funds are entered into the correct account; perform monthly tracking and reporting to the fund manager.
• End of year fund balancing; general ledger updates to system; security updates to accounts.
• Create fund and GL records in system; data entry, classification, integrity, and organization for information retrieval; troubleshoot system processes and reports.
• Assist with reconciliation of scholarship invoices; coordinate with Financial Aid to ensure accurate posting; coordinate Emergency Aid for students.
• Prepare reports for executive leadership including summaries of donations and student emergency aid.

Skills

Database systems

SQL

Excel

Word

Outlook

Adobe Pro

Accounting basics

Organizational skills

Blackbaud Raiser's Edge

Blackbaud Financial Edge

Education

Associate's degree in accounting or related field

Tools

Blackbaud Raiser's Edge

Blackbaud Financial Edge

Job description

External Affairs Specialist - Foundation

Please see Special Instructions for more details.

Subject to criminal background check. Resume, cover letter, and unofficial transcript are required in addition to application. Salary is $34,380. This position is located on the Gainesville campus

North Central Texas College ("NCTC") is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.

Posting Number

9002126

Title

External Affairs Specialist - Foundation

Position Type

Full-Time

Department

External Affairs

Job Summary

The purposes of this position is to document incoming donations and donor information in formats necessary for fund balancing, audits, & reporting. This position invoices vendors/donors; processes accounts payable as necessary for fund balancing, audits, and reporting. This position also coordinates the request and payment of Emergency Aid Request for students. Reconciles and balance scholarship invoices using manual spreadsheets, investigate discrepancies and coordinate with Financial Aid to correct, as well as creates, organizes, and maintains data entry classifications, development/troubleshoot system report processes.

Responsibilities and Duties:

• Processing accounts receivable/payable: Receipt & recording of incoming donations and scholarship funds. Mail related correspondence/receipts. Entry of fund associations. Process payments. For both rec/pay maintain documentation of processes balances for reporting, balancing, and audits.
• Responsible for assuring that the funds are entered into the correct account and that monthly tracking and reporting to the fund manager.
• EOY fund balancing, general ledger updates to system, security updates to accounts. Creation of end of year contribution forms,
• Creation of fund & GL records in system. Data entry, classification, integrity, and organization for information retrieval. Troubleshoot system processes, reporting, and report development.
• Assist with the Reconciliation scholarship invoices using manual spreadsheets; analyze discrepancies and initiate corrections. Collaborate with Financial Aid to ensure accurate posting.
• Emergency Aid contact for the Foundation – collects requests for student emergency aid from faculty and staff. Confirms that students are eligible for the aid with faculty/staff and checks student records. Confirms that there is funding available. Confirms with Foundation Director that award can be processed. Contact student and issues payment via student account, direct payment to student or by paying 3rd party vendor.
• Reconcile employee payroll deductions and ensure accurate allocation of funds to designated accounts.
• Prepare reports for executive leadership. These reports include summaries of donations of $500 and above for the Chancellor and Vice Chancellor of External Affairs and summaries of Student Emergency Aid.
• Support and maintain financial systems. Played a key role in the implementation of BlackBaud Financial Edge and the ongoing use of Blackbaud Raiser’s Edge.
• Serve as a backup for Foundation operations and the Foundation Accountant.
• Other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Required Education

Associate's degree in accounting or a related field.

Required Skills & Abilities

• Knowledge and Skills working with data base systems, data base design, data classification, information retrieval theories, and SQL processes
• Strong Excel skills and moderate Word, Outlook, and Adobe Pro
• Familiarity with Accounting basics and tracking
• Strong organizational skills
• Strong skills working in the Blackbaud Raiser’s Edge and Financial Edge system

Required Experience

2 years of accounting, budgeting, or related experience required.

Preferred Experience

Posting Date

08/17/2026

Supplemental Questions

• * How did you hear about this employment opportunity?
  • NCTC website
  • Facebook
  • LinkedIn
  • Employee Referral
  • HigherEdJobs
  • Indeed.com
  • Hispanics In Academia
  • Chamber of Commerce
  • Work in Texas
  • Texas Association of Black Personnel in Higher Education
  • VIP Position - HigherEdJobs.com
  • Handshake
  • Inside Higher Ed
  • CommunityCollegeJobs.com
  • SciencePositions.com
  • AdjunctProfessorJobs.com
  • DeanPositions.com
  • MathematicalJobs.com
  • AllHigherEd.com
  • AcademicJobs.net
  • PhdJobs.com
  • CollegePresidentJobs.com
  • FacultyJobs.net
  • Monster.com
  • TheCNM.org
  • Denton Record Chronicle
  • The Chronicle of Higher Education
  • Cooke County SportsTalk
  • Texas Community College Teachers Association
  • Southwest Association of College and University Housing Officers
  • A Recent Recruiting Event or Job Fair
  • Glassdoor.com
• North Central Texas College provides a referral program to our employees. If an NCTC employee referred you to this position, please provide their FULL NAME below.

  (Open Ended Question)

Application Documents

Required Documents

• Resume
• Cover Letter
• Unofficial Transcript

Optional Documents

• Certificate
• Professional License