Administrative Specialist

North Central Texas College; Denton (TX); On-site; USD 31,000 - 38,000; Full time

Job summary

North Central Texas College (NCTC) seeks an Administrative Specialist to support the Associate Vice Chancellor of Enrollment Management. This role involves managing schedules, coordinating meetings, handling confidential docs, and preparing reports on enrollment, retention, and recruitment.

Responsibilities include budgeting and reimbursements, campus event support, and maintaining academic records. The position requires a High School diploma or GED and strong organization and communication

Qualifications

• High School diploma or GED is required.
• Confidentiality regarding private information and FERPA.
• Strong communication and customer service skills are essential.
• Clerical skills such as typing and office procedures.
• Knowledge of budgets, purchase orders, and requisitions.
• Ability to work with a team but also independently.
• Must be able to multi-task.
• Knowledge of higher education practices and procedures.

Responsibilities

• Provide positive experience for students, parents, guests, and colleagues.
• Prepare and enter monthly mileage reimbursement forms for multiple departments.
• Process budgetary requests to ensure invoices are reviewed and paid promptly.
• Serve as first point of contact for Advising & Completion by answering calls and emails.
• Interact with students on and off campus to direct them to the appropriate office.
• Ascertain student application status and eligibility for registration.
• Scan emails and enrollment documents into the internal storage system (Docubase).
• Assist with event setup for various departments.
• Prepare monthly expense reports for the AV Chancellor.
• Perform other duties as assigned.

Skills

Microsoft programs

Confidentiality & FERPA

Strong communication & customer care

Clerical skills & typing

Budget knowledge

Team-oriented yet independent

Multi-tasking

Higher Education practices

Education

High School diploma or GED

Tools

Docubase

J1 Desktop

JRM

Job description

Subject to criminal background check. Resume and cover letter are required in addition to application. Salary is $34,380. Based on the Denton campus.

North Central Texas College ("NCTC") is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.

Posting Number

Posting Number 9002141

Title

Title Administrative Specialist

Position Type

Position Type Full-Time

Department

Job Summary

The Administrative Assistant to the Associate Vice Chancellor of Enrollment Management provides essential support within the higher education environment. Key responsibilities include managing the Associate Vice Chancellor’s schedule, coordinating meetings with faculty, staff, and external partners, handling confidential correspondence, and assisting with the preparation of detailed reports and presentations related to student enrollment, retention, and recruitment strategies. This role also involves maintaining academic records, organizing campus events, and facilitating communication between the Enrollment Management division and other departments.

Responsibilities and Duties:

• As a NCTC Student Affairs Team Member: Provide a positive experience for students, parents, guests, and colleagues.
• Prepare and enter monthly mileage reimbursement forms for employees in Recruitment, Admissions, Processing, Dual Credit, Testing, Registrar and Red River Promise departments on all campuses.
• Process budgetary requests for Recruitment Admissions, Processing, Dual Credit, Testing, Registrar, and Red River Promise departments to make sure all invoices are reviewed and paid in a timely manner.
• Serve as the first point of contact for Advising & Completion by answering calls and questions from students, staff and faculty in-person, through Work Group calls, and by email
• Interact and communicate with students on and off campus to ensure helps is being received are directed to the appropriate office and/or advisor by utilizing the line management system, online appointment scheduling, text message numbers or other methods of contact
• Ascertain student application status and eligibility for registration, missing items or holds and instruct them on next steps to proceed to enrollment and meeting with assigned advisor or coach
• Scan all emails and enrollment documents with students into our internal electronic storage program for record keeping (Docubase)
• Assist with event set-up as needed for the various departments
• Prepare monthly expense reports for the Associate Vice Chancellor
• Other duties as assigned. Responsibilities and Duties may change based on the needs of the department and the institution.

Required Education

High School diploma or equivalent ( GED )

Required Skills & Abilities

• Microsoft programs, J1 Desktop, JRM , Docubase
• Confidentiality regarding private information and FERPA
• Strong communication and Customer service skills
• Clerical skills such as typing and office procedures
• Knowledge of budgets, Purchase Orders, and Requisitions
• Ability to work with team but also independently
• Must be able to multi-task
• Knowledge of Higher Education practices and procedures

Preferred Skills & Abilities

Required Experience

One (1) year of clerical or related experience
Previous work in an office setting
Previous customer service experience

Preferred Experience

Three (3) years previous work experience in an office setting
One (1) year Customer Service Experience

Posting Date

Posting Date 10/15/2026

Location

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • NCTC website
  • Facebook
  • LinkedIn
  • Employee Referral
  • HigherEdJobs
  • Indeed.com
  • Hispanics In Academia
  • Chamber of Commerce
  • Work in Texas
  • Texas Association of Black Personnel in Higher Education
  • VIP Position - HigherEdJobs.com
  • Handshake
  • Inside Higher Ed
  • CommunityCollegeJobs.com
  • SciencePositions.com
  • AdjunctProfessorJobs.com
  • DeanPositions.com
  • MathematicalJobs.com
  • AllHigherEd.com
  • AcademicJobs.net
  • PhdJobs.com
  • CollegePresidentJobs.com
  • FacultyJobs.net
  • Monster.com
  • TheCNM.org
  • Denton Record Chronicle
  • The Chronicle of Higher Education
  • Cooke County SportsTalk
  • Texas Community College Teachers Association
  • Southwest Association of College and University Housing Officers
  • A Recent Recruiting Event or Job Fair
  • Glassdoor.com
• * North Central Texas College provides a referral program to our employees. If an NCTC employee referred you to this position, please provide their FULL NAME below.

  (Open Ended Question)

Application Documents

Required Documents

• Resume
• Cover Letter

Optional Documents