Expert General Virtual Assistant (Remote)

Wing Assistant; United States; Remote; USD 8,000 - 8,700; Full time

Benefits offered by this job

Healthcare Benefit (HMO)

Performance Incentives

Paid Training

100% Work-From-Home

Career Growth

Job summary

Wing Assistant is seeking an Expert General Virtual Assistant for a US law firm. This 100% remote role requires 5+ years of VA experience, excellent communication, and strong organizational skills. You will support calendar management, data entry, and outreach, while triaging calls and handling admin tasks.

Work from home with a graveyard shift, and contribute to documenting, researching, and coordinating with the founder. Healthcare, training, and growth opportunities are provided.

Qualifications

• Minimum 5 years of Virtual Assistant experience.
• Excellent phone, email and instant messaging skills in US professional culture.
• Solid organizational and time management abilities.
• Able to work graveyard shift.
• Tech-savvy with collaboration tools like RingCentral and cloud services.

Responsibilities

• Store and organize documents, files and spreadsheets for outreach and follow-ups.
• Data entry: lead lists, meeting minutes, payroll info, research notes.
• Build referral source spreadsheets for US-based personal injury practice.
• Manage marketing and sales campaign data through contract tracking spreadsheets.
• Filter calls, triage sales leads, and handle basic admin tasks.
• Monitor trends and LSAT-related info on public platforms and flag relevant threads.
• Coordinate team calendars and ensure meetings start on time.
• Set up and manage RingCentral phone system.
• Reply to emails and keep client inbox organized.

Skills

Virtual Assistant

Communication

Organization

Time Management

Tech Savvy

RingCentral

MS Office

Google Calendar

Education

High School Diploma

Tools

RingCentral

MS Office

Google Calendar

Cloud Services

Job description

About Wing Assistant

Wing Assistant is the world’s first on-demand B2B concierge service, redefining the “Future of Work” by connecting innovative companies with top-tier global talent. While we started with administrative support, we have rapidly evolved into a comprehensive talent solution. Whether our clients need specialized technical help, creative marketing minds, or operational experts—if they need support, we provide the highest quality candidates to deliver it.

At our core, we are a tech-enabled platform that combines a sophisticated software experience with elite human intelligence. We serve a wide variety of industries, helping startups and established enterprises alike offload recurring work so they can focus on high-level growth.

And we’re looking for a Expert General Virtual Assistant (for US Law Firm)to start immediately!

Business Overview:

The client runs two businesses in Colorado a newly started law firm (a few months old) and a tutoring business for law school admissions test (LSAT) that he’s been running for several years.

Duties and Responsibilities include but are not limited to:

1. Store and organize documents, files and spreadsheets to track outreach contacts and follow-ups.
2. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
3. Research and build a spreadsheet of referral sources for the personal injury practice: doctors’ offices, chiropractors, and medical-adjacent businesses in United States.
4. Store, update & collect information for marketing and sales campaigns through a contract tracking spreadsheet.
5. Doing research, building contact lists, managing some basic outreach, filtering his phone calls, and handling the kind of admin tasks

6 Gather data on trends and other publicly available information, monitor relevant online platforms and Q&A communities (e.g. Reddit) for LSAT-related questions and flag or share link of relevant threads.

1. Monitor projects, conduct internal communication & organize company data, dealing with business card vendors, Facebook business setup, and similar startup logistics.
2. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
3. Setting up phone system (RingCentral)
4. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.( The VA will do triage or filter out sales calls and forward interested leads to sales closer.)
5. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
6. Ad hoc tasks

Qualifications:

• At least 5 years of experience as a Virtual Assistant
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills (tone should be casual and warm, in line with US professional culture)
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP (RingCentral)
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Ideal candidate is someone with a specific legal or sales background.

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Healthcare Benefit (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Salary Package

• Expert Level (5+ years of experience): PHP 45,000 to PHP 49,000 per month with HMO

Assistant Schedule:

9AM - 6PM CST Full-time