Legal Assistant

Your Startup Operations; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid holidays

Sick days

Vacation

Training & documentation support

Learning stipends

Workspace improvement stipend

Healthcare reimbursement

Performance-based bonuses

Career growth opportunities

Team-building events

Job summary

Your Startup Operations is seeking a highly organized Legal Assistant to support US-based legal professionals. You will manage documents, calendars, client communications, and research with a high degree of accuracy, confidentiality, and professionalism.

The role emphasizes remote work, strong English communication, and proactive ownership of tasks, with opportunities for career growth into senior paralegal roles and ongoing training.

Qualifications

• 3+ years of experience in legal support roles
• Near-native English written and spoken
• Experience supporting a law firm, attorney, or legal department
• Strong document formatting and administrative skills
• Excellent attention to detail and accuracy
• Professional communication with clients and attorneys
• Experience managing deadlines, calendars, and multiple matters
• Discretion with confidential information
• Remote work capability and reliable internet

Responsibilities

• Provide day-to-day administrative and operational support to attorneys and legal teams
• Organize, prepare, review, and maintain legal documents, correspondence, files, and records
• Manage calendars, appointments, meetings, deadlines, and follow-ups
• Assist with client intake and maintain accurate client and matter information
• Draft and format routine correspondence, forms, and documents under attorney supervision
• Conduct administrative and factual research and organize findings clearly
• Maintain case management systems, databases, trackers, and electronic files
• Track important deadlines and proactively follow up on outstanding documents and action items
• Assist with billing, invoices, document collection, and other administrative processes
• Support attorneys with special projects and additional legal administrative needs

Skills

Detail-oriented

English proficiency

Remote work

Deadline management

Communication with attorneys

Confidentiality

Research

Tools

Clio

MyCase

PracticePanther

Lawmatics

Job description

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

About the Position

We are looking for a highly organized and detail-oriented Legal Assistant to provide administrative and operational support to US-based legal professionals.
This role is ideal for someone with strong legal support experience who is comfortable managing documents, deadlines, client communications, research, and administrative processes with a high degree of accuracy and confidentiality.
You should be proactive, dependable, and exceptionally careful with details. In a legal environment, accuracy matters, and we are looking for someone who takes that responsibility seriously.

Our Score Values

Solution-focused: Think critically and propose solutions independently.
Curiosity: Ask questions and actively seek understanding.
Ownership: Take full accountability and responsibility for your role.
Resourcefulness: Use all available resources to solve challenges or answer questions.
Excellence: Deliver high-quality work and exceptional results.

Who You Are

• You are exceptionally detail-oriented and take pride in producing accurate work.
• You have excellent written and spoken English and communicate professionally with attorneys, clients, and external parties.
• You are highly organized and comfortable managing documents, deadlines, calendars, and multiple matters simultaneously.
• You are proactive and follow up without needing repeated reminders.
• You understand the importance of confidentiality and discretion when handling sensitive information.
• You are resourceful and comfortable researching information and figuring things out independently.
• You take ownership of your responsibilities and follow through until the work is complete.
• You remain composed and accurate even when priorities or deadlines change.

Hint: On your first interview, mention which SCORE value you most align with at the end of the interview for huge bonus points.

Role Requirements

• 3+ years of experience as a Legal Assistant, Legal Administrative Assistant, Paralegal Assistant, or in a similar legal support role.
• Experience supporting a law firm, attorney, legal department, or legal services organization.
• Near-native written and spoken English.
• Strong legal document formatting, organization, and administrative skills.
• Exceptional attention to detail and accuracy.
• Strong professional communication and client service skills.
• Experience managing deadlines, calendars, files, and multiple matters simultaneously.
• Strong judgment and discretion when handling confidential information.
• Comfortable working independently in a remote environment.
• Tech-savvy and comfortable learning new legal and business software.
• Comfortable working during US business hours.
• Reliable primary and backup internet connections.

Nice to Have

• Previous experience supporting a US law firm or US-based attorneys.
• Familiarity with legal case management or practice management software.
• Experience with client intake, billing, document management, or matter management.
• Experience supporting litigation, corporate, immigration, family, real estate, or another specialized area of law.
• Familiarity with tools such as Clio, MyCase, PracticePanther, Lawmatics, or similar legal platforms

Responsibilities

• Provide day-to-day administrative and operational support to attorneys and legal teams.
• Organize, prepare, review, and maintain legal documents, correspondence, files, and records.
• Manage calendars, appointments, meetings, deadlines, and follow-ups.
• Assist with client intake and maintain accurate client and matter information.
• Communicate professionally with clients, attorneys, courts, vendors, and other external parties as appropriate.
• Draft and format routine correspondence, forms, and documents under attorney supervision.
• Conduct administrative and factual research and organize findings clearly.
• Maintain case management systems, databases, trackers, and electronic files.
• Track important deadlines and proactively follow up on outstanding documents and action items.
• Assist with billing, invoices, document collection, and other administrative processes as needed.
• Support attorneys with special projects and additional legal administrative needs.

• Full-time, long-term remote position with stable U.S. client work
• Paid holidays, sick days and vacation
• Ongoing training and process documentation support
• Professional development and learning stipends
• Workspace improvement stipend
• Healthcare reimbursement (after one year of employment)
• Performance-based bonuses
• Career growth opportunities into senior paralegal or case manager roles
• Team-building events and virtual social activities
• Supportive, organized, and process-driven work environment