Experiential Trade Show Account Coordinator

Exhibitus Inc.; Surprise (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Exhibitus Inc. in Surprise, AZ is seeking a Trade Show Account Coordinator to support the Account Management team with project coordination, quoting, documentation, and client communications.

You will be the central link between internal departments and production teams to ensure client needs are met accurately and on schedule. The role involves proposal content support, shipping coordination, and generating show summaries, with opportunities to assist with training and onboarding of new

Qualifications

• Proven ability to coordinate multiple show projects end-to-end.
• Strong written and verbal communication with clients and internal teams.
• Experience assisting with proposals and cost justification.

Responsibilities

• Assist Account Managers with proposal content and cost justification.
• Coordinate shipping documentation and ensure project materials are delivered on schedule.
• Develop shipping manifests and project documentation with logistics for portable shipments.
• Create show summaries and setup packages for onsite managers.
• Complete required show forms and coordinate services/subcontractors; support contract execution.
• Log time into EMS; create and process Purchase Orders; handle expense reporting.
• Close projects in EMS and assist with post-show financial documentation.

Skills

Project coordination

Client relationship

Quotations & cost justification

Documentation

Logistics coordination

Billing & invoicing

Issue resolution

Tools

EMS

Job description

Exhibitus Inc. in Surprise, AZ is seeking a Trade Show Account Coordinator to support the Account Management team with project coordination, quoting, documentation, and client communications.

You will be the central link between internal departments and production teams to ensure client needs are met accurately and on schedule. The role involves proposal content support, shipping coordination, and generating show summaries, with opportunities to assist with training and onboarding of new