Trade show Account Coordinator

Exhibitus; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Exhibitus is seeking a Trade show Account Coordinator in Atlanta to support the Account Management team with project coordination, quoting, documentation, and client communication. This role serves as the central link between clients, internal teams, and production.

The ideal candidate will have 1–2 years in account coordination, strong written/verbal skills, and proficiency with MS Office and CRM tools. On-site role with occasional travel to trade shows and events.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or related field.
• 1–2 years of experience in account coordination, customer service, or related function.
• Strong verbal and written communication skills with cross-team interaction.
• Excellent organizational skills with ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and CRM tools.

Responsibilities

• Prepare budgets, estimates, and quotations to support Sales and Account Management.
• Communicate with clients to support project requirements, timelines, and expectations.
• Assist Account Managers with proposal content and cost justification.
• Translate project direction into clear work orders for production.
• Lead weekly project meetings with key stakeholders and document outcomes.
• Coordinate shipping documentation and delivery of materials.
• Develop shipping manifests and project documentation with logistics.
• Prepare setup packages for onsite managers with engineering support.
• Complete show forms, coordinate services, and support contract execution.
• Reconcile project expenses and assist with post-show financial documentation.
• Occasional travel to support client activities or onsite needs.

Skills

Verbal & written communication

Organizational skills

CRM tools

MS Office

Team collaboration

Time management

Education

Bachelor’s degree in Marketing, Business, Communications, or related field

Tools

CRM tools

Microsoft Office Suite

Job description

Position:Trade show Account Coordinator

Location: Atlanta, GA

Job Id:256

# of Openings:1

Tradeshow Account Coordinator

Location:Tucker, GA, 30084

Department: Account Management

Reports To: Director of Client Services

FLSA Status: Exempt

Status: Full-Time

Why You’ll Love Exhibitus

Exhibitus is a premier exhibit design and experiential marketing company supporting live events, trade shows, branded environments, digital experiences, and immersive engagement solutions.

We’re proud to be recognized as one of Event Marketer’s FAB 50 top fabricators and named among the Inc. 5000’s fastest-growing private companies nationwide. Our award-winning work has earned Best in Show honors and global recognition through Hermes Creative Awards for excellence in design and marketing communication.

At Exhibitus, we innovate boldly, collaborate fully, and celebrate our wins together. If you're looking to join a creative, high-performing team at the top of the industry—this is your opportunity.

Position Summary

The Account Coordinator supports the Account Management team by assisting with project coordination, quoting, documentation, and communication to ensure client needs are met accurately, efficiently, and on schedule. This role serves as a central point of connection between clients, internal departments, and production teams.

Client & Team Support

• Prepare budgets, estimates, and quotations to support the Sales and Account Management teams.
• Communicate with clients as needed to support project requirements, timelines, and expectations.
• Assist Account Managers with proposal content and cost justification.

Project Coordination

• Translate project direction into clear work orders for the production team.
• Communicate daily with production regarding updates, changes, and project details.
• Lead and document weekly project specific meetings with key stakeholders.
• Coordinate shipping documentation and ensure all project related materials are properly prepared and delivered.

Operational & Show Support

• Develop shipping manifests and project documentation with the logistics department.
• Prepare setup packages for onsite managers with support from engineering.
• Complete required show forms, coordinate show services/subcontractors, and support contract execution.
• Reconcile project expenses and assist with post show financial documentation.
• Travel occasionally to support client activities, sales initiatives, or onsite project needs.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in Marketing, Business, Communications, or related field.
• 1–2 years of experience in account coordination, customer service, or a related function.
• Strong verbal and written communication skills with the ability to interact professionally across teams and with clients.
• Excellent organizational skills, including the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite and CRM tools.
• Strong attention to detail in all aspects of work.
• Ability to work both independently and collaboratively in a fast paced environment.
• Effective time management, problem-solving, and follow-through.

Standard office environment with regular computer use and cross-department communication.

Occasional travel is required to support events, trade shows, or client engagements.

Equal Employment Opportunity Statement

Exhibitus is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We celebrate diversity and are committed to fostering an inclusive workplace where all employees feel valued and supported.