Experiential Producer

Xperience Communications, LLC; Dearborn (MI); On-site; USD 500,000 - 1,000,000; Full time

Job summary

Xperience Communications is seeking a Producer with 5-7 years of experience to lead the execution of live events, tours, and immersive brand experiences from concept through completion.

You will own projects end-to-end, coordinate cross-functional teams, manage budgets, and deliver high-quality work that exceeds client expectations, while ensuring clear communications and meticulous documentation across all stages.

Qualifications

• 5–7 years of experience in event production or experiential marketing.
• Proven ability to manage projects from $500k–$1M end-to-end.
• Excellent client-facing communication and vendor management skills.
• Strong financial acumen with budgeting, tracking, and reconciliation.

Responsibilities

• Lead and manage all phases of project execution from kickoff to post-event wrap.
• Coordinate deliverables across creative, digital, and production teams.
• Develop and manage project budgets with tracking and reconciliation.
• Direct production of graphics and assets, including approvals.
• Oversee tour/event assets from design to refurbishment with partners.
• Collaborate with warehouse teams on staging, logistics, and asset movement.
• Coordinate event staffing, training, and scheduling.
• Oversee digital deliverables, lead gen tools, and campaign tracking.
• Manage client communications, meetings, notes, and reporting.
• Source, bid, onboard, and manage vendors; ensure compliance.
• Maintain all project documentation and identify risks with proactive solutions.
• Travel to events to oversee setup and activation.
• Lead post-project reconciliation and cost recording.

Skills

Project management

Budgeting

Client communication

Vendor management

Leadership

Cross-functional

Attention to detail

Tools

Microsoft Word

Excel

PowerPoint

Job description

Xperience Communications is a global brand activation agency dedicated to creating meaningful and memorable connections between brands and their audiences. Our team comprises a diverse group of artists, engineers, designers, strategists, and makers who share a common passion for crafting immersive experiences. By weaving together Story, Brand, and Human, we create impactful solutions that engage and inspire. With a collaborative spirit, we thrive on helping our clients tell their unique stories in innovative ways.

We’re looking for a Producer (5-7 years of experience) to lead the execution of live events, tours, and immersive brand experiences from concept through completion. This role is ideal for someone who can confidently own projects end-to-end and deliver high-quality work that exceeds client expectations.

What You’ll Do

• Lead and manage all phases of project execution, from kickoff through post-event wrap
• Oversee deliverables from other teams (creative, digital, etc.), workflows, timelines, and deliverables
• Develop and manage project budgets, including tracking, forecasting, and reconciliation
• Direct the production of graphics (physical and digital) and creative assets, including routing, approvals, and final delivery
• Manage tour/event assets across design, production, deployment, and refurbishment; this includes working with partners on fabrication and / or printing of display assets
• Collaborate with warehouse teams to oversee optimal staging, storage, logistics, asset movement, and fleet coordination
• Lead coordination of event staffing, crew training programs, including materials, scheduling, and execution
• Oversee digital deliverables, including lead generation tools and campaign functionality
• Manage and oversee all client communications, including presentations, meeting notes, agendas, and reporting
• Oversee vendor sourcing, bidding, onboarding, compliance, and ongoing management
• Ensure all project documentation is accurate and complete (agendas, notes, reports, financials)
• Identify risks, solve problems proactively, and elevate when needed
• Travel to various events you are managing to oversee set up and event activation
• Lead post-project reconciliation, including accurate cost recording, explaining material variances from budget, and recoding learnings and best practices to ensure continuous improvement

What We’re Looking For

• 5-7 years of experience in event production, experiential marketing, or a related field
• Proven ability to manage projects from $500k-$1MM end-to-end, including leading teams and delivering against deadlines
• Willingness to challenge yourself and think beyond what is easy
• Strong financial acumen, including budget creation, tracking, and reconciliation
• Excellent communication skills with confidence in client-facing situations
• Deep experience managing vendors, suppliers, and cross-functional teams
• Strong organizational and multitasking abilities in fast-paced environments
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience with lead generation tools, reporting, and campaign tracking is a plus
• Ability to anticipate needs, think ahead, and drive solutions independently

Why Join Us?

• Lead a range of experiential projects, and take ownership of projects and see them come to life in real time
• Work with a talented, collaborative team across creative and production