Experiential Learning Programs Coordinator

UCSF Health, AG; Fresno (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

UCSF Health, AG is seeking an administrative and program support specialist for the Office of Health Career Pathways (OHCP) in Fresno. You will assist with operations, events, calendars, communications, purchasing, records, and other administrative activities.

The role supports student, visitor, volunteer, and workforce development programs by coordinating onboarding, background checks, HIPAA training, documentation, HR requests, and clinical placement paperwork, ensuring deadlines are met.

Qualifications

• 1-3 years of program coordination experience.
• Experience working with K-12 and college-level individuals.
• Verbal and written communication skills.
• Working knowledge of administrative procedures and processes.

Responsibilities

• Prepare reports and statistics based on information compiled from various sources.
• Coordinate administrative and logistical arrangements for events involving multiple parties, with room and equipment needs.
• Update and maintain UCSF Fresno web pages using basic editing tools and guidelines.
• Prepare purchase orders by researching vendors and pricing.
• Maintain Academic Affairs timelines and calendars, including inviting attendees, creating Zoom links, agendas, minutes, and contact groups.
• Assist during the Annual Call by gathering information from departments.
• Provide assistance for department events.
• Conduct background checks for Research Scholarly Visitors, Volunteers/Shadowers, and Pathway Programs as needed.
• Track and administer HIPAA training for all programs.
• Monitor email inquiries and route them appropriately.
• Maintain Box/OneDrive folders and update program policies.
• Maintain onboarding documentation and records for OHCP and related programs.

Skills

Program coordination

K-12/College liaison

Communication skills

Administrative procedures

Education

High school diploma

Tools

MS Office

Box/OneDrive

Web editing basics

Job description

UCSF Health, AG is seeking an administrative and program support specialist for the Office of Health Career Pathways (OHCP) in Fresno. You will assist with operations, events, calendars, communications, purchasing, records, and other administrative activities.

The role supports student, visitor, volunteer, and workforce development programs by coordinating onboarding, background checks, HIPAA training, documentation, HR requests, and clinical placement paperwork, ensuring deadlines are met.