Experiential Learning Events & Operations Coordinator

Middlebury College; Town of Middlebury (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

MiddCard Privileges

Discounts on season passes

Partner Inclusion Program

generous benefits and time-away

Job summary

Middlebury College in Vermont is seeking a coordinated events and operations specialist to support the Experiential Learning Centers (ELCs), including the Career Center, Center for Community Engagement, Internship Gateway, and Innovation Hub. The role emphasizes planning, logistics, budgeting, scheduling, and staff supervision to enhance student engagement and cross-campus collaboration.

The position is full-time, benefits eligible, and hourly, with a starting pay range of $21.91–$24.65 per

Qualifications

• Bachelor’s degree required.
• Relevant experience in event planning, operations, program or project management, educational administration, office operations, public relations, or related fields required.
• Strong organizational and operational coordination skills, including the ability to manage multiple projects simultaneously, prioritize competing demands, and respond effectively to changing schedules and operational needs.
• Ability to work independently and collaboratively in cross-functional environments, anticipate operational challenges proactively, and implement effective solutions in a dynamic setting.
• Excellent oral and written communication skills, strong customer service orientation, and ability to manage sensitive interactions professionally while fostering productive relationships with diverse internal and external constituents; ability to develop productive working relationships with students, faculty, staff, alumni, employers, and community partners.
• Demonstrated ability to supervise, train, schedule, and support student employees and event support staff.
• Proficiency with Microsoft Office Suite, Google applications, Zoom, and the ability to learn new technologies and systems as needed.

Responsibilities

• Coordinates event planning through development, production, and event-day delivery, including logistics related to guest travel, catering, facilities, accessibility, risk management, expenditures, staffing, calendars, and problem resolution.
• Collaborates with ELC staff to develop event objectives, timelines, formats, and budgets; translates programmatic needs into operational plans and supports implementation and delivery.
• Supports shared ELC operational and office-management functions, including budget support, supply management, building operations, safety planning, opening and closing procedures, and coordination with Facilities Services and other campus partners.
• Coordinates integrated scheduling, logistics planning, and shared event calendars across ELC units; advises staff on operational considerations related to programs and events.
• Supports a welcoming and inclusive ELC user experience by coordinating front-line services, maintaining shared spaces, communicating information related to ELC programs and services, and supporting the appearance and functionality of common areas.
• Maintains accurate data related to student, alumni, employer, and community engagement and assists in preparing reports related to ELC programs, events, and operational activities.
• Coordinates student, staff, and guest travel arrangements related to ELC programs and events.
• Supervises and supports student employees and event-support staff, including hiring, training, scheduling, and assigning responsibilities, while promoting the missions, values, and strategic priorities of the Experiential Learning Centers.

Skills

Event planning

Operations coordination

Cross-functional collaboration

Communication skills

Staff supervision

Customer service

Problem solving

Time management

Education

Bachelor's degree

Associate’s degree + 3 years experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Middlebury College in Vermont is seeking a coordinated events and operations specialist to support the Experiential Learning Centers (ELCs), including the Career Center, Center for Community Engagement, Internship Gateway, and Innovation Hub. The role emphasizes planning, logistics, budgeting, scheduling, and staff supervision to enhance student engagement and cross-campus collaboration.

The position is full-time, benefits eligible, and hourly, with a starting pay range of $21.91–$24.65 per