Experiential Education Administrative Coordinator

Lipscomb University; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

Lipscomb University seeks an administrative support specialist to assist with online pathway experiential education. You will manage confidential records (immunizations, background checks, screenings), track compliance expirations, and coordinate onboarding and site preceptor communications.

Responsibilities include maintaining CORE ELMS data, handling affiliation agreements, and processing related documentation under the Director of Online Pathway and OEE oversight.

Qualifications

• Associate's or Bachelor's degree required or preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to handle confidential student information with discretion.
• Ability to work independently and follow through on tasks.

Responsibilities

• Maintain and update confidential student health and compliance records for online pathway students.
• Monitor compliance expirations and send reminders to students for rotation eligibility.
• Track onboarding requirements for rotations outside the local area.
• Enter and update compliance data in CORE ELMS and other systems.
• Uphold FERPA and university data security policies.
• Maintain organized tracking for affiliation agreements and follow up with sites and stakeholders.
• Coordinate onboarding logistics, including document collection and training modules.
• Serve as administrative point of contact for onboarding requirements and documentation.

Skills

Microsoft Office Suite

Google Workspace

Attention to detail

Communication skills

Confidentiality handling

Education

Associate's degree

Bachelor's degree

Tools

CORE ELMS

Microsoft Excel

Job description

Lipscomb University seeks an administrative support specialist to assist with online pathway experiential education. You will manage confidential records (immunizations, background checks, screenings), track compliance expirations, and coordinate onboarding and site preceptor communications.

Responsibilities include maintaining CORE ELMS data, handling affiliation agreements, and processing related documentation under the Director of Online Pathway and OEE oversight.