Experiential Education Coordinator (SOP)

The Lake Erie College Of Osteopathic Medicine; Bradenton (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

The Lake Erie College Of Osteopathic Medicine in Bradenton, Florida, seeks a dedicated individual for administrative tasks in the Experiential Education Program. This role involves coordinating over 1000 rotations and 450+ sites nationwide, ensuring compliance with education requirements, and effective communication with stakeholders. Candidates should have a high school diploma and 3-5 years of relevant experience, along with excellent organizational and communication skills. LECOM offers competitive wages and benefits.

Qualifications

• 3-5 years of work experience in a business, industry, or higher education environment preferred.
• Efficient verbal and written communication skills.
• Proficient in Microsoft Word, Excel, and internet resources.

Responsibilities

• Serves as the primary contact for students, faculty, and preceptors.
• Oversees coordination and scheduling of rotations.
• Facilitates development of new education sites and processes agreements.

Skills

Computer literacy and proficiency with MS Office Suite

Excellent organizational skills

Typing speed of at least 65 wpm

Sound decision-making capabilities

Excellent grammar, writing, and proofreading skills

Interpersonal and communication skills

Ability to work in a fast-paced environment

Education

High School Diploma

Job description

JOB SUMMARY

Serves as the primary point of contact for students, faculty and preceptors for the Experiential Education Program and performs a wide range of administrative tasks within the College of Pharmacy to ensure effective and efficient operations.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES

• Promote and preserve the mission of LECOM;
• Administrates the PharmAcademicTM experiential rotation management system, and oversees the coordination and scheduling of 1000+ rotations, 450+ rotation sites throughout Florida and nationwide;
• Facilitates the development of new experiential education sites, processes affiliation agreements, coordinates preceptor training and ensures student compliance with site requirements;
• Administrates the student competency assessment and grading tool. Retrieves and monitors student grades and coordinates reporting to the registrar;
• Maintains confidentiality (i.e. FERPA / HIPAA) concerning student / patient information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;
• Initiates and processes quarterly disbursements to preceptors and experiential education sites;
• Performs analysis for components of program needs and recommends programmatic changes toward strategic planning goals and objectives;
• Demonstrates knowledge and understanding of accreditation processes and overall operation of the School of Pharmacy;
• Processes student requirements for rotations, including background checks, drug screenings and immunizations within FERPA guidelines;
• Serves as the primary liaison for experiential education sites and faculty;
• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;
• Accept other duties at the direction of the direct supervisor as required / needed to maintain efficient and effective operations.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong computer literacy and proficiency with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;
• Excellent organizational skills;
• Maintains an established work schedule;
• Ability to be self-reliant and follow instructions;
• Possesses a typing speed of at least 65 wpm with a high degree of accuracy;
• Ability to create, or transcribe documents;
• Sound decision-making capabilities and the ability to work independently and as directed by the Director of Experiential Education;
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;
• Possess excellent grammar, writing and proofreading skills;
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;
• Ability to work in a fast paced and complex environment that requires multitasking;
• Effectively uses interpersonal and communications skills including tact and diplomacy;
• Effectively uses organizational and planning skills, including, but not limited to, attention to detail and follow-through;
• Assesses and prioritizes multiple tasks, projects, and demands;
• Maintains confidentiality of work related information and materials;
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM;
• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner;
• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS

Education and experience equivalent to: High School Diploma and a minimum of three (3) to five (5) years’ work experience in a business, industry or higher education environment is preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

LECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabled