Experienced Legal Secretary - Employment Law

Jackson Lewis LC

Berkeley Heights (NJ)

On-site

USD 52,000 - 61,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, vision, life and disa

401(k) Retirement Plan

Flexible Spending Account

Firm-paid holidays, vacation and sick

Employee assistance program

Job summary

Jackson Lewis P.C. seeks a Legal Secretary to support a dynamic litigation team in the New York and New Jersey offices, including Berkeley Heights.

The role handles correspondence, pleadings, document control, calendar management, invoicing, and travel arrangements while ensuring confidentiality and accuracy. The candidate should have at least 3 years of legal experience, familiarity with ECF/NY e-filing, billing systems, and strong proofreading, communication, and multitasking abilities.

Qualifications

3 years minimum legal experience, preferably in employment law.
Solid understanding of basic technical legal terminology.
Solid experience working in ECF and New York state e-filing systems.
Solid experience with document database systems (Netdocs or similar).
Proficiency in Windows environment including Word and Outlook.
Familiarity with state and federal rules and procedures, general legal procedures.
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar).
Experience supporting 4+ active attorneys at one time is a strong plus.
Experienced with trial preparation is a plus.
Strong verbal and written communication skills, as well as proofreading and detail orientation.
Ability to multi-task while meeting deadlines and balancing workload.
Strong interpersonal skills and teamwork in a busy litigation environment.
Reliability with punctuality and attendance.
Associate Degree or 4-year college degree preferred, or relevant experience considered.

Responsibilities

Maintain electronic case files and update per set protocols.
Assist with preparation/revision of correspondence, pleadings, discovery submissions and exhibits.
Assist with administrative filings/exhibits in agency matters.
Prepare exhibits for submission in various matters.
Maintain and review attorney calendars to help meet deadlines.
Complete monthly expense reports for assigned attorneys.
Assist with monthly client invoicing in conjunction with billing department.
Monitor CLE needs and assist with bar admissions, as needed.
Book and organize travel arrangements (flights, hotels, transportation).
Prepare notebooks and proofread documents.
Run conflict checks and open new client engagements with our new business team.
Maintain knowledge of current cases and projects for assigned attorneys.
Handle confidential, time-sensitive material.
Perform other administrative duties as assigned.