Legal Secretary

Jackson Lewis LC; Berkeley Heights (NJ); On-site; USD 52,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, vision, life and disa

401(k) Retirement Plan

Flexible Spending Account

Firm-paid holidays, vacation and sick

Employee assistance program

Job summary

Jackson Lewis P.C. seeks a Legal Secretary to support a dynamic litigation team in the New York and New Jersey offices, including Berkeley Heights.

The role handles correspondence, pleadings, document control, calendar management, invoicing, and travel arrangements while ensuring confidentiality and accuracy. The candidate should have at least 3 years of legal experience, familiarity with ECF/NY e-filing, billing systems, and strong proofreading, communication, and multitasking abilities.

Qualifications

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and New York state e-filing systems.
• Solid experience with document database systems (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar).
• Experience supporting 4+ active attorneys at one time is a strong plus.
• Experienced with trial preparation is a plus.
• Strong verbal and written communication skills, as well as proofreading and detail orientation.
• Ability to multi-task while meeting deadlines and balancing workload.
• Strong interpersonal skills and teamwork in a busy litigation environment.
• Reliability with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

Responsibilities

• Maintain electronic case files and update per set protocols.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions and exhibits.
• Assist with administrative filings/exhibits in agency matters.
• Prepare exhibits for submission in various matters.
• Maintain and review attorney calendars to help meet deadlines.
• Complete monthly expense reports for assigned attorneys.
• Assist with monthly client invoicing in conjunction with billing department.
• Monitor CLE needs and assist with bar admissions, as needed.
• Book and organize travel arrangements (flights, hotels, transportation).
• Prepare notebooks and proofread documents.
• Run conflict checks and open new client engagements with our new business team.
• Maintain knowledge of current cases and projects for assigned attorneys.
• Handle confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills

Legal experience

Legal terminology

ECF / NY e-filing

NetDocs

Microsoft Word/Outlook

Legal procedures

Billing software (InTapp)

Expense reporting (Concur)

Support multiple attorneys

Trial preparation

Communication

Multitasking

Interpersonal skills

Reliability

Education

Associate Degree or 4-year college degree

Tools

NetDocs

InTapp

Concur

Microsoft Word

Outlook

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Jackson Lewis is seeking aLegal Secretary. This role can be based in the Albany, New York, or Berkley Heights, NJoffice.

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.

Duties and Responsibilities:

• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements:

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and New York state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

For Albany, New York the expected hourly range for this position is between $35.00 and $40.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Berkley Heights, NJ the expected hourly range for this position is between $38.00 and $44.00. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

#LI-Hybrid

#LI-MS

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.