Executive Workplace Experience Lead

doctronic.ai; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Doctronic is seeking a Workplace Experience Manager to own the day-to-day employee experience in our NYC office, managing vendors, onboarding, events, and calendar coordination. You’ll partner with the executive team, handle confidential information with discretion, and keep leadership calendars in order while ensuring a smooth, welcoming office for Monday–Thursday in NYC.

This high-autonomy role at a fast-scaling AI healthcare company offers influence over how the executive office runs and

Qualifications

• 8+ years as Office Manager or EA supporting C-level leadership at a fast-moving company.
• Experience coordinating office operations and team support.
• Exceptional organizational skills with ability to multitask without errors.
• Strong written and verbal communication with a polished professional presence.
• Discretion and sound judgment handling confidential information.
• Ability to operate in ambiguity and build processes where none exists.
• Proficiency with Google Workspace, Slack, Notion and expense platforms.
• Experience using AI to streamline tasks and improve processes.

Responsibilities

• Office administration: manage vendors, budget, building coordination, facilities issues, mail handling, and office supply.
• Workplace experience: greet visitors, support events, manage expenses via Ramp, plan internal events and off-sites.
• Calendar coordination: manage senior team calendars and quarterly review meetings.
• HR and recruiting support: onboarding, interview calendars, space needs, confidential information handling.

Skills

Office management

Executive support

C-level support

Calendar management

Discretion

Communication

Organization

AI-savvy

Tools

Google Workspace

Slack

Notion

Expense platforms

Job description

Doctronic is seeking a Workplace Experience Manager to own the day-to-day employee experience in our NYC office, managing vendors, onboarding, events, and calendar coordination. You’ll partner with the executive team, handle confidential information with discretion, and keep leadership calendars in order while ensuring a smooth, welcoming office for Monday–Thursday in NYC.

This high-autonomy role at a fast-scaling AI healthcare company offers influence over how the executive office runs and