Executive Workplace Concierge & Guest Experience

Acquire Hospitality; New York (NY); On-site; USD 55,000 - 76,000; Full time

Job summary

Acquire Hospitality is seeking talented Workplace Experience Concierges for a premier New York law firm. You will deliver a polished welcome, manage visitor registrations, and coordinate conference room setups and catering to ensure seamless meetings.

Ideal candidates have experience in corporate reception, workplace experience, and front-of-house operations, with strong communication and multitasking abilities for a fast-paced environment.

Qualifications

• Experience in corporate reception, workplace experience, conference services, or office coordination.
• Comfortable managing visitor registration, conference room reservations, and meeting schedules.
• Experience coordinating catering, conference room setup, audiovisual needs, and meeting logistics.
• Strong administrative skills and proficiency with Microsoft Outlook and workplace management systems.
• Able to communicate professionally with executives, attorneys, clients, vendors, and internal teams.
• Strong multitasking, organization, and attention to detail in a fast-paced office environment.

Responsibilities

• Deliver a warm, polished, and professional welcome to attorneys, clients, visitors, and employees, ensuring every guest receives an exceptional first impression from arrival through departure.
• Coordinate conference room reservations and ensure meeting spaces are fully prepared before each meeting, including room layout, seating, supplies, signage, and overall presentation.
• Manage meeting logistics by coordinating catering orders, beverage service, food and beverage setup, audiovisual requests, room configurations, and special accommodations.
• Welcome, register, and escort visitors throughout the office while notifying hosts of guest arrivals and ensuring a seamless guest journey.
• Monitor conference rooms throughout the day and reset spaces between meetings so rooms remain clean, organized, fully stocked, and ready for the next group.

Skills

Reception

Workplace Experience

Conference Services

Office Coordination

Front-of-House

Tools

Microsoft Outlook

Room Reservation Systems

Visitor Management

Job description

Acquire Hospitality is seeking talented Workplace Experience Concierges for a premier New York law firm. You will deliver a polished welcome, manage visitor registrations, and coordinate conference room setups and catering to ensure seamless meetings.

Ideal candidates have experience in corporate reception, workplace experience, and front-of-house operations, with strong communication and multitasking abilities for a fast-paced environment.