Executive Virtual Assistant (Accounting, Travel & Admin Support)

Assist World; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday bonus $50

Testimonial bonus $200

Entry monthly raffle $500

NO TRACKER

Job summary

Assist World is seeking a resourceful Executive Virtual Assistant to support a software consultant with business operations and personal administrative tasks. You will manage calendars, coordinate travel (including visas), handle light bookkeeping, and liaise with service providers, all from a 100% remote setup.

The role requires 3–5 years EA experience, excellent English, and strong organizational skills. You will operate independently under NDA and support both professional and personal needs.

Qualifications

• 3–5 years experience as an executive assistant.
• Strong organizational and multitasking abilities.
• Experience with payroll, insurance, or accounting support.
• Experience planning international travel and visas.
• Excellent written and spoken English.

Responsibilities

• Handle payroll and health insurance processes or source providers.
• Organize and consolidate financial statements; assist with light accounting tasks.
• Source service providers for accounting or insurance needs.

Skills

Executive support

Organizational skills

Multitasking

English fluency

Communication

Tools

Excel/Sheets

QuickBooks

Slack

Job description

Job Description:

We are seeking a resourceful and proactive Executive Virtual Assistant to support a software consultant with both business operations and personal administrative tasks. This role requires someone who can handle light bookkeeping, coordinate travel, manage calendars, and assist with various operational responsibilities across both personal and professional domains.

Key Responsibilities:

Business Support

• Run payroll and health insurance processes (with support or by sourcing providers)
• Organize and consolidate financial statements; assist with light accounting tasks
• Source service providers when needed (e.g., for accounting or insurance)

Personal Support

• Plan domestic and international travel (including visa appointments, itinerary prep)
• Keep calendar clean and updated
• Organize and manage personal paperwork and records

Communication & Coordination

• Use email and spreadsheets to manage information
• Communicate via WhatsApp, Slack, or preferred messaging app
• Operate independently and follow through with minimal supervision

Must-Have Qualifications:

• 3 to 5 years experience as an EA
• Strong organizational and multitasking skills
• Proficiency in Excel/Google Sheets
• Familiarity with QuickBooks or willingness to learn
• Experience in payroll, insurance, or accounting support (even at light level)
• Experience planning and booking travel (including visas and international travel)
• Excellent written and spoken English
• Resourceful, detail-oriented, and self-managing
• Comfortable using client-provided email and handling sensitive information under NDA

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM