EXECUTIVE VIRTUAL ASSISTANT

REVA Global LLC; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

A leading company seeks an Executive Virtual Assistant to provide high-level administrative support. In this remote role, you'll manage executives' schedules, streamline operations, and assist in project management. The ideal candidate has over 3 years of experience and exceptional organizational skills, thriving in a fast-paced environment.

Qualifications

• 3+ years as an Executive or Administrative Assistant supporting senior executives.
• Exceptional organizing and communication skills.
• Experience in professional services or finance is a plus.

Responsibilities

• Provide high-level administrative support, manage schedules, and coordinate travel.
• Prepare and edit correspondence, reports, and confidential documents.
• Assist with project management to ensure timely execution of tasks.

Skills

Organizational skills

Time management

Communication

Problem-solving

Tools

Microsoft Office Suite

Zoom

Google Docs

Accelo

Job description

AnExecutive Virtual Assistant is a remote professional who provides high-level administrative support to executives, entrepreneurs, or business leaders. Their role is to streamline daily operations, manage schedules, and handle communication, allowing the executive to focus on strategic priorities.

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Serve as the primary point of contact between executives, internal teams, clients, and external partners
• Prepare and edit correspondence, reports, presentations, and other confidential documents
• Coordinate and manage logistics for internal and external meetings, including agenda preparation, note-taking, and follow-up actions
• Assist with project management by tracking deliverables, deadlines, and ensuring timely execution of tasks
• Maintain organized filing systems and handle sensitive information with discretion and professionalism
• Support the preparation of board materials, strategic presentations, and company reports
• Proactively identify opportunities to improve processes and enhance executive productivity
• Assist with special projects and other duties as assigned to support Accruity’s growth and operational excellence

Qualifications:

• Proven experience (3+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks seamlessly
• Strong written and verbal communication skills; professional and articulate
• High level of discretion and confidentiality
• Proactive problem-solving skills and the ability to work independently and collaboratively
• Experience in a professional services, finance, or accounting environment is a plus

Tools Used:

• Microsoft Office Suite (Teams, Word, Excel, Outlook)
• Go High Level
• Zoom
• Google Docs
• Accelo (Accounting CRM)

PRIMARY

• Computer Processor: Core i3-5th gen / AMD A8 / Ryzen 3 (2015 or later)
• Computer Memory/RAM: at least 8.00 GB
• Computer Operating System: Windows 10 / MAC OS Catalina or higher
• Headset: Any USB type headset with a noise-canceling feature

BACK-UP

• Computer Processor: Core i3 – 3rd gen or later (2013 or later)
• Computer Memory/RAM: at least 4.00 GB
• Computer Operating System: Windows 10 / MAC OS Catalina or higher

Primary Connection: A stable primary wired Internet subscription with a minimum download/upload speed of 8mbps (10mbps and up preferred)

Back-up Connection: A stable secondary connection with a minimum speed of 5mbps