Virtual Assistant

Cencora | Pharma solutions; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

A leading company in virtual assistance seeks a reliable Executive Virtual Assistant to support professionals in managing their administrative workload. The ideal candidate will thrive in a remote environment, solving problems and helping clients stay organized. Key responsibilities include scheduling, communications, and organizational support across various industries.

Qualifications

• 2+ years in an administrative, operations, or executive support role required.
• Excellent communication, time management, and organizational skills necessary.
• Tech-savvy with various task/project software.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Conduct research and prepare internal/client-facing documents.
• Support travel planning and logistics coordination.

Skills

Communication

Time Management

Organizational Skills

Problem Solving

Tools

Google Workspace

Slack

Zoom

Trello

Asana

ClickUp

Job description

Executive Virtual Assistant

Location: Remote | Type: Full-Time or Part-Time

Department: Administrative

• Executive Support
• Operations
  
  

About Us

We provide top-tier virtual assistance to busy professionals and growing businesses across industries such as healthcare, e-commerce, and consulting. Our global team supports clients with the administrative expertise they need to stay focused on growth, strategy, and execution—while we handle the behind-the-scenes essentials.

About The Role

We’re hiring a reliable and proactive Executive Virtual Assistant to act as a key support partner to executives, founders, and team leads. In this role, you’ll handle the administrative work that keeps everything running—from calendars and communications to research and file organization. This is a remote-first role for someone who thrives on structure, enjoys solving problems, and finds satisfaction in helping others move faster and more efficiently.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones
• Organize inboxes, track emails, and draft professional communications
• Conduct research and summarize findings into concise briefs
• Prepare internal and client-facing documents, presentations, and reports
• Track tasks and project timelines using tools like Trello, Asana, or ClickUp
• Maintain organized digital filing systems and update CRM data
• Support travel planning, event scheduling, and logistics coordination
• Assist with light data entry, reporting, and operations support
  
  

What You Bring

• 2+ years in an administrative, operations, or executive support role (remote or in-person)
• Excellent communication, time management, and organizational skills
• Ability to juggle multiple tasks independently and meet deadlines without micromanagement
• Tech-savvy with tools like Google Workspace, Slack, Zoom, and task/project software
• Attention to detail, follow-through, and discretion with confidential information
• Fluent English and a professional, service-oriented demeanor
  
  

Ideal Candidate Profile

• Self-starter who anticipates needs and solves problems before they escalate
• Enjoys refining systems and creating order behind the scenes
• Comfortable in a fully remote environment with flexible workflows and international teams
• Values clarity, accountability, and a job well done
• Remote Administrative Assistant
  
  

Location: Remote | Type: Full-Time or Part-Time

Department: Operations

• Client Services
• Admin Support
  
  

Company Overview

We support leaders and organizations worldwide with flexible, high-impact virtual assistance. From busy entrepreneurs to enterprise teams, our clients rely on us to handle daily details so they can focus on big-picture strategy. We value precision, communication, and proactivity—and we’re looking for someone who shares those priorities.

Position Summary

As a Remote Administrative Assistant, you’ll help clients stay organized, prepared, and ahead of schedule. You’ll manage calendars, tidy inboxes, handle research, and provide day-to-day admin support across a variety of fast-paced businesses. This is a client-facing, remote-first role that rewards resourcefulness, discretion, and a service-first mindset.

Key Responsibilities

• Schedule meetings and manage calendars across time zones
• Handle email prioritization, inbox organization, and written communications
• Conduct research and prepare briefings, summaries, or comparison docs
• Support reporting, file organization, and data entry across systems
• Prepare slide decks and polished internal/client docs
• Assist with travel planning and ad hoc logistics
• Maintain CRM records, task boards, and digital systems of record
  
  

Skills & Experience

• 2+ years in a virtual or in-office administrative support role
• Organized, efficient, and excellent at juggling priorities
• Clear communicator with strong written English
• Proficient in tools like Google Workspace, Trello, Slack, and Zoom
• Independent, proactive, and focused on delivering quality and consistency
• Comfortable working remotely with clients across time zones
  
  

Whether you're coordinating an international calendar or cleaning up a messy doc, you take pride in making things run smoothly. If that sounds like you—we’d love to connect.