Executive Virtual Assistant

Cencora | Pharma solutions; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

A dynamic company in pharma solutions is seeking a proactive Executive Virtual Assistant for remote support of executives and teams. This role involves managing calendars, organizing data, and enhancing operational efficiency, ideal for someone skilled in communication and organization excited to support international teams.

Qualifications

• 2+ years of experience in executive assistance or admin support.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Organize email inboxes and draft communications.
• Prepare reports and client-facing documents.

Skills

Communication

Organizational Skills

Problem Solving

Tools

Google Workspace

Slack

Zoom

Asana

Trello

ClickUp

Job description

Remote | Full-Time or Part-Time

Department: Executive Support

• Administrative
• Operations
  
  

About Us

We’re a global provider of high-quality virtual support for executives, entrepreneurs, and fast-moving teams across industries like healthcare, e-commerce, and consulting. By taking care of day-to-day operational tasks, we empower our clients to stay focused on what matters most—growth, strategy, and execution.

About The Role

We’re looking for a proactive and detail-oriented Executive Virtual Assistant to support busy professionals with essential administrative tasks. You’ll become a trusted right-hand partner—managing calendars, streamlining communications, organizing data, and making operations run smoothly behind the scenes. This role is fully remote and ideal for someone who thrives on structure, loves solving problems, and brings a service-first mindset to everything they do.

Key Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones
• Organize email inboxes, draft and send communications, and ensure follow-ups
• Conduct research and summarize key findings into executive-friendly briefs
• Prepare reports, slide decks, and client-facing documents with clarity and polish
• Maintain task tracking systems (Asana, Trello, ClickUp) to keep workflows on track
• Update and maintain digital files, CRMs, and databases
• Support travel planning, event scheduling, and logistics as needed
• Assist with reporting, data entry, and light operations tasks
  
  

What You Bring

• 2+ years of experience in executive assistance, admin support, or operations
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to prioritize and multitask independently
• Proficiency with Google Workspace, Slack, Zoom, and task/project management tools
• Discretion with confidential information and a professional, service-oriented attitude
• Fluency in English and comfort working with international teams
  
  

You’ll Thrive If You Are

• A self-starter who anticipates needs and takes initiative
• Someone who enjoys creating order and improving processes
• Comfortable with flexible workflows and remote collaboration
• Focused, reliable, and motivated by a job well done