Executive Administrative & Travel Coordinator

Dore Partnership; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Dore Partnership in New York is seeking an Administrative Coordinator to provide high-quality administrative, operational, and logistical support to the search team and the broader office. You will help ensure smooth daily operations and coordinated activities across multiple consultants.

This hands-on role involves travel planning, meeting logistics, CRM data management, office provisioning, and guest services.

Qualifications

• 3+ years of admin support to multiple consultants.
• Strong travel and event logistics coordination.
• Experience with CRM systems and calendar management.
• Ability to handle confidential information with discretion.
• Comfort with AI tools to improve workflows.

Responsibilities

• Coordinate domestic and international travel arrangements for consultants and bookings.
• Oversee end-to-end meeting coordination across audiences and manage calendar conflicts.
• Tag meetings to CRM system and update contact information as needed.
• Organize and track business development activities and expenses.
• Manage in-house lunch orders for meetings with external guests and expense reimbursements.
• Assist guest experience: check-in, greet, escort, and room setup between meetings.
• Maintain office and kitchen operations: restock supplies, coordinate groceries, and keep workspace tidy.

Skills

Administrative coordination

Travel logistics

Calendar management

Vendor liaison

Discretion

Client interaction

Tools

CRM system

Expense software

Job description

Dore Partnership in New York is seeking an Administrative Coordinator to provide high-quality administrative, operational, and logistical support to the search team and the broader office. You will help ensure smooth daily operations and coordinated activities across multiple consultants.

This hands-on role involves travel planning, meeting logistics, CRM data management, office provisioning, and guest services.