Business Administrator

DO & CO group; New York, Northern (NY, KY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Daily complimentary meals

401K and medical benefits

Career development opportunities

Competitive pay

Job summary

DO & CO is seeking a highly organized Business Administrator to support executives and cross-functional teams across the organization. The role focuses on seamlessly coordinating domestic and international travel for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team.

The ideal candidate will have 3–5+ years of applicable experience, strong MS Office proficiency, and a track record of maintaining confidentiality in a fast-paced

Qualifications

• Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered.
• 3–5+ years of administrative, executive support, office management, or business operations experience.
• Experience coordinating corporate travel, including domestic and international itineraries.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with travel booking platforms and expense management systems; Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders.
• Serve as the primary point of contact for staff travel requests, ensuring cost-effective bookings and policy adherence.
• Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism.
• Manage executive calendars, schedule meetings, and coordinate appointments across time zones.
• Prepare meeting materials, presentations, reports, agendas, and other documents for leadership.
• Assist with planning executive meetings, leadership events, and company functions.
• Maintain organized records, contracts, and confidential documentation.
• Process expense reports, invoices, purchase requests, and other admin documentation accurately.

Skills

Time management

Microsoft Office

Verbal and written communication

Education

Bachelor's degree in business administration or related field

Tools

Travel booking platforms

Expense management systems

Job description

New York MU, 149-32 132 Street, Jamaica, New York, United States of America

Job Description

About DO & CO

We have a passion for hospitality culinary delights on every elevated floor and in the sky. With our three business segments, Airline Catering, International Event Catering, Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 33 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

Position Summary

DO & CO is seeking a highly organized and proactive Business Administrator to provide administrative and operational support across the organization. This role serves as a key liaison between executives, internal departments, and external partners while ensuring the smooth coordination of business operations. The ideal candidate thrives in a fast-paced, hospitality-driven environment, possesses exceptional organizational skills, and can manage multiple priorities with professionalism and discretion.

A key responsibility of this position is owning all corporate travel logistics for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team on an as-needed basis.

Key Responsibilities

• Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders, including flights, hotels, ground transportation, and travel itineraries.
• Serve as the primary point of contact for all staff travel requests, ensuring cost-effective bookings while adhering to company travel policies and budgets.
• Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism.
• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Prepare meeting materials, presentations, reports, agendas, and other business documents for leadership.
• Assist with planning and coordinating executive meetings, leadership events, customer visits, and company functions.
• Maintain organized records, files, contracts, and confidential business documentation.
• Process expense reports, invoices, purchase requests, and other administrative documentation accurately and timely .
• Coordinate office supplies, equipment, vendor relationships, and general administrative needs.
• Support cross-functional departments with administrative projects and operational initiatives.
• Prepare correspondence, communications, and reports on behalf of executive leadership.
• Perform ad hoc administrative duties and special projects for the Executive Leadership Team as business needs arise.
• Continuously identify opportunities to improve administrative processes, organization, and operational efficiency.

Qualifications

• Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered.
• 3–5+ years of administrative, executive support, office management, or business operations experience.
• Experience coordinating corporate travel, including domestic and international itineraries.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills .
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience working with travel booking platforms and expense management systems preferred.
• High attention to detail and strong problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Hospitality, airline, catering, or food manufacturing industry experience is a plus.

What You'll Bring

• A customer-service mindset with a proactive, solutions -oriented approach.
• Strong multitasking abilities and excellent follow-through.
• Professionalism, discretion, and executive presence.
• Flexibility to adapt to changing priorities and business demands.
• A collaborative attitude with the ability to build strong relationships across all levels of the organization.

What We Offer:

• Competitive Pay$80,000-95,000 annuall y
• Daily Complimentary Meals (Breakfast, Lunch and Dinner).
• FT employees are eligible for 401K and medical benefits: medical, dental, and vision.
• An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality .
• Genuine career development opportunities, both nationally and internationally .
• The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry by attending world-class events .

Diversity & Inclusion Statement

DO & CO provides equal employment opportunities. Applicants will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other protected characteristic.