Executive Travel & Facilities Coordinator

VSolvit, LLC; Las Vegas (NV); Hybrid; USD 50,000 - 70,000; Full time

Job summary

VSolvit, LLC in Las Vegas, NV, is seeking a Travel & Facilities Coordinator to support the Executive Team with travel coordination, facilities oversight, and related accounting tasks. The role emphasizes critical thinking, problem solving, and analytical skills to optimize travel arrangements and maintain property operations.

You will manage travel requests, approvals, bookings, and post-travel expense reviews while coordinating home maintenance around the CEO’s demanding schedule.

Qualifications

• U.S. Citizenship required.
• Strong organization and attention to detail.
• Excellent communication and interpersonal skills.
• Experience with Microsoft Office, Excel, and Google Suite.
• Proficiency with QuickBooks and ERP systems.
• Ability to handle multiple tasks and negotiate.
• Professional, business-like communication with all management levels.
• If you are or have been recently employed by the U.S. government, a post-employment ethics letter may be required.

Responsibilities

• Provide travel and facilities support to the Executive Team.
• Manage travel requests with pre-approvals for company-wide travel.
• Book all travel components: car, flight, hotel.
• Process post-travel paperwork and expense reports.
• Organize travel paperwork in digital files.
• Research to find optimal travel prices.
• Audit travel billing against contracts.
• Prepare CEO expense reports from tracked documents.
• Coordinate home maintenance around CEO schedule and travel.
• Provide concise updates to the CEO on property status and projects.
• Maintain facility logs, contracts, and warranties.

Skills

Organizational skills

Communication skills

MS Office

Excel

Google Suite

QuickBooks

ERP systems

Multitasking

Stakeholder management

Education

Bachelor's in Business Administration

Tools

JAMIS

Deltek Costpoint

Job description

VSolvit, LLC in Las Vegas, NV, is seeking a Travel & Facilities Coordinator to support the Executive Team with travel coordination, facilities oversight, and related accounting tasks. The role emphasizes critical thinking, problem solving, and analytical skills to optimize travel arrangements and maintain property operations.

You will manage travel requests, approvals, bookings, and post-travel expense reviews while coordinating home maintenance around the CEO’s demanding schedule.