TRAVEL AND FACILITIES COORDINATOR

VSolvit, LLC; Las Vegas (NV); Híbrido; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

VSolvit, LLC in Las Vegas, NV, is seeking a Travel & Facilities Coordinator to support the Executive Team with travel coordination, facilities oversight, and related accounting tasks. The role emphasizes critical thinking, problem solving, and analytical skills to optimize travel arrangements and maintain property operations.

You will manage travel requests, approvals, bookings, and post-travel expense reviews while coordinating home maintenance around the CEO’s demanding schedule.

Formación

• U.S. Citizenship required.
• Strong organization and attention to detail.
• Excellent communication and interpersonal skills.
• Experience with Microsoft Office, Excel, and Google Suite.
• Proficiency with QuickBooks and ERP systems.
• Ability to handle multiple tasks and negotiate.
• Professional, business-like communication with all management levels.
• If you are or have been recently employed by the U.S. government, a post-employment ethics letter may be required.

Responsabilidades

• Provide travel and facilities support to the Executive Team.
• Manage travel requests with pre-approvals for company-wide travel.
• Book all travel components: car, flight, hotel.
• Process post-travel paperwork and expense reports.
• Organize travel paperwork in digital files.
• Research to find optimal travel prices.
• Audit travel billing against contracts.
• Prepare CEO expense reports from tracked documents.
• Coordinate home maintenance around CEO schedule and travel.
• Provide concise updates to the CEO on property status and projects.
• Maintain facility logs, contracts, and warranties.

Conocimientos

Organizational skills

Communication skills

MS Office

Excel

Google Suite

QuickBooks

ERP systems

Multitasking

Stakeholder management

Educación

Bachelor's in Business Administration

Herramientas

JAMIS

Deltek Costpoint

Descripción del empleo

THIS IS A HYBRID POSITION IN LAS VEGAS, NV

Job Summary

The Travel & Facilities Coordinator position is responsible for the travel coordination functions supporting C-Level personnel, enforcing Travel and Purchasing policies for the company, including facilities support and other C-level accounting support as needed. The Travel coordinator will use critical thinking to solve problems and exercise analytical skills.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities

• Support VSolvit Executive Team and staff as Travel & Facilities support, performing all travel-related support to C-Level management
• Follow the defined process for travel requests, ensuring that appropriate pre-approvals are completed in a timely manner for all requested travel company- wide
• Book all aspects of travel requests including car, airline, hotel, etc
• Coordinate post-travel paperwork and expense report reviews / approvals following a defined process
• Organize all travel related paperwork in digital files and folders, following an approach that supports travelers and VSolvit Leadership Team
• Utilize strong research skills and creative problem solving to discover the optimal price for travel needs
• Utilize strong attention to detail while coordinating and auditing travel billing details with accounting against specific contracts
• Generate the Executive Management's (CEO & CSO) expense reports based on tracking a document provided
• Coordinate home maintenance and vendor visits strictly around the CEO's demanding schedule, travel itineraries, Conduct routine walkthroughs of the building and grounds to identify maintenance needs
• Provide sharp, concise, and structured updates directly to the CEO regarding property statuses, ongoing projects. Distill complex mechanical or logistical issues into clear action items or decision points
• Maintain facility operational logs, contract records, warranties

Basic Qualifications

• U.S. Citizenship Required
• Demonstrated organizational skills and expertise in managing and mastering details
• Demonstrated strong Communication skills and excellent interpersonal skills
• Demonstrated experience with Microsoft Office Suite, Excel and Google Suite
• Proficiency with Quickbooks Desktop or Online versions and familiarity with ERP systems
• Demonstrated planning and organizational skills with the ability to handle multiple tasks simultaneously, conflict resolutions and negotiation
• Demonstrated ability to Interact and communicate effectively with all levels of management and administrative support in a professional, business- like manner
• If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

Preferred Qualifications

• Bachelor's in Business Administration or related experience as travel coordinator
• Experience with JAMIS or Deltek Costpoint accounting software

Company Summary

Join the VSolvit team! Founded in 2006, VSolvit (pronounced "We.Solve.it") is a technology enabled solutions provider that specializes in AI/ML, cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award-winning CA MBE, WBE, and CMMI Level 3 certified company. We offer a customizable benefits program that best meets the needs of our employees. Offering may include: medical, dental, and vision insurance; life insurance; long and short-term disability and other insurance products; Health Savings Account; Flexible Spending Account; 401(k) Retirement Plan options; Tuition Reimbursement; and assorted voluntary benefits. Our goal is to grow together and enjoy the work we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.