Executive Travel & Office Operations Coordinator

Securiport; Reston (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

Securiport is seeking a Travel Coordinator based in Reston, VA to manage travel for executives including arrangements for Headquarters and overseas offices. You will schedule hotels, flights, and car rentals, prepare itineraries, and assist with AmEx processing and related documentation within the travel budget.

You will review travel expenses, process payables/receivables, and maintain travel archives while negotiating with vendors for office supplies and equipment.

Qualifications

• Fluency in English (written and spoken).
• Spanish or French proficiency is highly desirable.
• Strong interpersonal and communication skills.
• Must be reliable and flexible with schedule.
• Proficiency in MS Office Suite."
• Must be detailed oriented and manage deadlines.
• Professional demeanor with the ability to work in a fast-paced environment.

Responsibilities

• Work closely with CEO and Corporate Treasurer in managing daily travel activities and related expenses.
• Require that all travelers submit travel requests; receive travel authorizations from CEO and Corporate Treasurer.
• Ensure that receipts from all travelers accompany all expense reports.
• Coordinate complex travel arrangements for CEO and other travelers as assigned.
• Work closely with company travel agent resulting in cost-cutting/best fares.
• Reconcile American Express travel and miscellaneous charges as required.
• Create and maintain accounting files and archives.
• Work with building management on office-related issues, including repairs.
• Maintain strict confidentiality of employee data and business activities.
• Carry out occasional research duties for the CEO.
• All other duties as assigned by the CEO and Corporate Treasurer.

Skills

English fluency

Spanish/French

Interpersonal skills

Reliability & flexibility

MS Office

Detail oriented

Professional demeanor

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Securiport is seeking a Travel Coordinator based in Reston, VA to manage travel for executives including arrangements for Headquarters and overseas offices. You will schedule hotels, flights, and car rentals, prepare itineraries, and assist with AmEx processing and related documentation within the travel budget.

You will review travel expenses, process payables/receivables, and maintain travel archives while negotiating with vendors for office supplies and equipment.