Executive Travel & Facilities Coordinator — Hybrid

VSolvit, LLC.; Las Vegas (NV); Hybrid; USD 28,000 - 30,000; Full time

Job summary

VSolvit, LLC. is seeking a Travel and Facilities Coordinator in Las Vegas, NV. The hybrid role supports C-Level executives with travel and facilities coordination, policy enforcement, and related accounting tasks.

The position requires strong organizational skills, proficiency with Microsoft Office and QuickBooks, and the ability to manage multiple tasks while maintaining executive-level communication. Salary ranges from $20.00 to $22.00 hourly.

Qualifications

• Experience coordinating travel and facilities support for executive teams.
• Proficiency with Microsoft Office Suite, Excel, and Google Suite.
• Familiarity with ERP systems and accounting software.
• Strong planning and organizational skills to manage multiple tasks.

Responsibilities

• Support Executive Team travel & Facilities, handling all travel-related support for C-Level management.
• Follow travel request processes with timely pre-approvals for company-wide travel.
• Book travel arrangements including car, airline, hotel, etc.
• Coordinate post-travel paperwork and expense report reviews/approvals.
• Organize travel paperwork in digital files and folders for travelers and leadership.
• Research travel options to optimize pricing.
• Coordinate and audit travel billing details with accounting against contracts.
• Prepare CEO/CSO expense reports from tracking documents.
• Coordinate home maintenance and vendor visits around the CEO’s schedule.
• Provide concise updates to the CEO on property status and ongoing projects.
• Maintain facility logs, contract records, and warranties.

Skills

Organizational skills

Communication

Microsoft Office

Excel

Google Suite

ERP systems

Multi-tasking

Professional communication

Education

Bachelor's in Business Administration

Tools

QuickBooks Desktop/Online

JAMIS

Deltek Costpoint

Job description

VSolvit, LLC. is seeking a Travel and Facilities Coordinator in Las Vegas, NV. The hybrid role supports C-Level executives with travel and facilities coordination, policy enforcement, and related accounting tasks.

The position requires strong organizational skills, proficiency with Microsoft Office and QuickBooks, and the ability to manage multiple tasks while maintaining executive-level communication. Salary ranges from $20.00 to $22.00 hourly.