Executive Travel & Office Operations Coordinator

Host Agency Reviews, LLC; Reston (VA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Securiport is seeking a Travel Coordinator in Reston, VA to manage corporate travel for the CEO, executives, and staff, including international trips. You will schedule flights, hotels, and car rentals, process AmEx transactions, and maintain travel-related documentation within the company budget.

You will also coordinate with vendors, review expenses, and support day-to-day office operations; assist the CEO and Corporate Treasurer with travel tasks, and provide backup coverage for reception.

Qualifications

• Fluency in English (written and spoken) required.
• 3–5 years supporting senior executives, with international travel experience preferred.

Responsibilities

• Coordinate travel for CEO, Corporate Treasurer, and staff; arrange complex itineraries.
• Manage travel requests, authorizations, and receipts for expense reports.
• Assist with Amex processing and travel documentation; ensure proper backups and approvals.
• Prepare and maintain accounting files; review travel expenses and vendor invoices.
• Negotiate with travel vendors and manage office operations and archives.
• Support CEO with travel tasks and act as reception backup as needed.

Skills

English fluency

Interpersonal skills

Reliability & flexibility

MS Office

Attention to detail

Professional demeanor

Spanish

French

Education

Bachelor's degree

Tools

MS Office

Job description

Securiport is seeking a Travel Coordinator in Reston, VA to manage corporate travel for the CEO, executives, and staff, including international trips. You will schedule flights, hotels, and car rentals, process AmEx transactions, and maintain travel-related documentation within the company budget.

You will also coordinate with vendors, review expenses, and support day-to-day office operations; assist the CEO and Corporate Treasurer with travel tasks, and provide backup coverage for reception.