Executive Travel & Operations Coordinator

Securiport LLC; Reston (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Securiport LLC is seeking a Travel Coordinator to support the CEO and Corporate Treasurer from our Reston, VA offices. You will arrange complex travel, manage itineraries, and ensure compliance with the company travel budget.

Responsibilities include coordinating flights, hotel and car rentals, processing expenses and backups, and maintaining records. The role demands discretion, reliability, and strong MS Office skills in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 3–5 years of relevant experience supporting senior-level executives with a focus on international travel.
• Fluency in English; Spanish or French desirable.
• MS Office proficiency.

Responsibilities

• Work closely with CEO and Corporate Treasurer in managing daily travel activities and related expenses.
• Require that all travelers submit travel requests; receive travel authorizations from CEO and Corporate Treasurer.
• Ensure that receipts from all travelers accompany all expense reports.
• Coordinate complex travel arrangements for CEO and other travelers as assigned.
• Work closely with company travel agent resulting in cost-cutting/best fares.
• Reconcile American Express travel and miscellaneous charges as required.
• Create and maintain accounting files and archives.
• Work with building management on office-related issues, including repairs.
• Maintain strict confidentiality of employee data and business activities.
• Carry out occasional research duties for the CEO.
• All other duties as assigned by the CEO and Corporate Treasurer.

Skills

Fluency in English

Spanish or French

Interpersonal communication

Reliability & flexibility

MS Office proficiency

Detail oriented

Professional demeanor

Education

Bachelor's degree

Tools

MS Office

Job description

Securiport LLC is seeking a Travel Coordinator to support the CEO and Corporate Treasurer from our Reston, VA offices. You will arrange complex travel, manage itineraries, and ensure compliance with the company travel budget.

Responsibilities include coordinating flights, hotel and car rentals, processing expenses and backups, and maintaining records. The role demands discretion, reliability, and strong MS Office skills in a fast-paced environment.