Executive Travel & Calendar Coordinator

LBM Advantage; Town of New Windsor (NY); On-site; USD 23,000 - 36,000; Part time

Job summary

LBM Advantage is seeking a part-time Travel & Executive Support Coordinator to assist senior leadership with travel arrangements, calendar management, and document preparation. The role also covers reception backup and general office support.

Candidates should be highly organized, discreet, and customer-focused, with strong MS Office skills and experience in travel management systems. The position averages 24 hours per week with core hours in the morning, Monday through Friday, in New Windsor,

Qualifications

• Experience supporting executives or senior leadership teams in an administrative capacity.
• Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Experience with Concur or similar travel and expense management systems.
• Strong organizational and time-management skills with attention to detail.
• Discrete, professional communication and problem-solving abilities.

Responsibilities

• Coordinate travel arrangements for executive-level leaders, including airfare, hotel, and ground transportation.
• Process and manage executive travel and business expense reports, ensuring timely submission.
• Provide calendar support for senior leaders, including scheduling meetings and coordinating logistics.
• Create, edit, and format PowerPoint presentations and business documents.
• Maintain organized electronic records and assist with administrative tasks and special projects.
• Assist with meeting coordination, including scheduling, materials, and follow-up items.
• Serve as backup front desk/reception coverage and assist with general office operations.
• Coordinate new member orientations and ensure presenters and materials are prepared.
• Provide general administrative support to the Member Sales department as needed.
• Provide backup to the Executive Secretary as needed.

Skills

Executive support

Outlook

PowerPoint

Excel

Word

Concur

Job description

LBM Advantage is seeking a part-time Travel & Executive Support Coordinator to assist senior leadership with travel arrangements, calendar management, and document preparation. The role also covers reception backup and general office support.

Candidates should be highly organized, discreet, and customer-focused, with strong MS Office skills and experience in travel management systems. The position averages 24 hours per week with core hours in the morning, Monday through Friday, in New Windsor,