Dynamic Administrative Assistant – Fast-Paced Ops & Client Support

Hale Trailer Brake & Whee; Huxley (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

Hale Trailer Brake & Wheel, Inc. in Huxley, IA, is seeking an Administrative Assistant to join its fast-paced team. The role supports phone routing, invoicing, file maintenance, and logistics coordination across multiple departments.

Ideal candidates have 3+ years of admin experience, strong MS Office skills, and a team-oriented approach. The company offers competitive benefits, a 401k plan, and growth opportunities in a multi-location dealership.

Qualifications

• 3+ years’ experience in an administrative role.
• Accurate data entry and detail oriented.
• Strong written and verbal communication.
• Proficient in Microsoft Office.
• Ability to work in a fast-paced, multi-task environment.
• Flexible hours based on workload.

Responsibilities

• Answering and routing incoming phone calls.
• Support credit and collections activities.
• Generate customer invoicing and credits.
• Maintain customer, vendor, and trailer files.
• Assist with managing sales and rentals logistics utilizing Tailwind software.
• Provide administrative support to outside department leads if needed.
• Interface with corporate administration and other branch locations as needed.
• Demonstrate excellent customer service and build strong customer relationships with existing and new customers.
• Organizing travel by booking accommodation and reservation needs as required.
• Comply with the Company’s safety program.

Skills

3+ years administrative experience

Data entry

Microsoft Office

Written and verbal communication

Team player

Customer service

Tools

Tailwind software

Job description

Hale Trailer Brake & Wheel, Inc. in Huxley, IA, is seeking an Administrative Assistant to join its fast-paced team. The role supports phone routing, invoicing, file maintenance, and logistics coordination across multiple departments.

Ideal candidates have 3+ years of admin experience, strong MS Office skills, and a team-oriented approach. The company offers competitive benefits, a 401k plan, and growth opportunities in a multi-location dealership.