Senior Administrative Assistant

Berkadia; Chevy Chase, Northern (MD, KY); Hybrid; USD 47,000 - 50,000; Full time

Benefits offered by this job

Volunteer hours & donation matching

Employee Resource Groups (ERGs)

Parental leave up to 12 weeks

Mental health support & counseling

Tuition reimbursement program

Pet insurance discounts

And more!

Job summary

Berkadia in Chevy Chase, MD is seeking a Senior Administrative Assistant to support the Office of the President and People Focused teams. You will manage calendars, coordinate meetings, organize materials, and handle travel arrangements to ensure smooth operations across HR, Talent Acquisition, Learning & Development and Berkadia Way.

The role requires strong organizational skills, effective communication, and the ability to multitask in a dynamic corporate environment.

Qualifications

• Proficient in Microsoft Office Suite with Outlook, Word, PowerPoint, Excel, and Teams.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication across all levels.

Responsibilities

• Manage Outlook calendar and appointments for CPO and SVP managers daily.
• Coordinate and schedule meetings and appointments.
• Prepare for meetings, gather information, send invitations, and handle meeting logistics.
• Submit invoices related to HR, Recruitment, Benefits, Diversity, L&D and Berkadia Way expenses.
• Complete monthly expense reports.
• Coordinate travel arrangements and reservations as needed.
• Respond to and resolve administrative inquiries for HR, Recruitment, and related departments.
• Support People Focused departments by handling incoming emails and calls and directing them accordingly.
• Plan events, luncheons, and team engagement activities.
• Proofread and type documents produced by the department.
• Manage department PoliteMail account.
• Ship Employment Law posters to various office locations nationwide.
• Maintain current intranet content as a helpful employee resource.
• Order office supplies and maintain inventory.
• Receive and distribute office mail; back up receptionist on a rotation schedule.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Stakeholder management

Clear communication

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Teams

Job description

Be Part of the Next. Be Berkadia. Berkadia is built on deep expertise, strong relationships, and a commitment to excellence across the commercial real estate industry. What sets us apart is our people. As a values-driven organization, we foster a culture where collaboration thrives, growth is encouraged, and employees are empowered to make an impact. Together, our people strengthen our business and help shape the future of Berkadia. Are you ready to be part of the next? Discover your next opportunity at Berkadia.

The Senior Administrative Assistant, reporting to the Executive Assistant of the Office of the President, provides essential administrative support to the People Focus Leadership Teams, which include Human Resources, Talent Acquisition, Learning & Development, and Berkadia Way. This role is crucial for ensuring smooth, efficient, and collaborative operations across these key departments.

Responsibilities

• Manage Outlook calendar and appointments for CPO, and SVP managers daily.
• Coordinate and schedule meetings and appointments.
• Organize and prepare for meetings, including gathering information, sending invitations, and tending to logistics of meetings.
• Submit invoices related to Human Resources, Recruitment, Benefits, Diversity, Leadership & Development and Berkadia Way related department expenses.
• Complete monthly expense reports.
• Coordinate travel arrangements and reservations, as needed.
• Respond to and resolve administrative inquiries and questions, as needed.
• Support the needs of People Focused departments by handling incoming emails and phone calls to the Human Resources Department and directs them to the appropriate team member(s) as needed.
• Plan events, luncheons, and team engagement activities.
• Proofread and type documents and correspondence produced by the department.
• Manage department’s PoliteMail account.
• Ship Employment Law posters to various office locations across the country to ensure compliance.
• Upkeep company intranet site content so that it is current and a helpful resource to employees.
• Order office supplies and maintain inventory.
• Receive and distribute office mail, as needed.
• Provide back up to receptionist on a rotating schedule with other assistants.
• Other duties as assigned.

Preferred Qualifications

• Proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Possesses strong organizational skills and the ability to multitask effectively in a fast-paced environment, ensuring attention to detail and adept management of competing priorities.
• Skilled in managing stakeholder expectations, proactively communicating potential delays due to conflicting priorities.
• Demonstrates excellent communication abilities, capable of clear and effective interactions both verbally and in writing with all levels of an organization, internally and externally.

Compensation

The provided base salary information for this position is part of an overall national range. The actual salary within our range for this position will be determined by several factors, including but not limited to the scope, complexity and location of the role, the skills, education, training, credentials, and experience of the candidate. The total compensation package for this role may also include additional incentive opportunities.

Compensation $34.00 hourly - $36.00 hourly USD

Benefits

• Monthly paid volunteer hours and donation matching to benefit our communities
• Employee Resource Groups that help you grow with us
• Fertility and family planning services
• Up to 12-weeks of fully paid parental leave
• Mental health care, including free counseling sessions
• We'll help you fund your learning journey with generous tuition reimbursement
• Pet insurance discounts
• And more!

Equal Opportunity & Inclusion Statement

Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals, we are committed to the full inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws. In keeping with our commitment, Berkadia takes the necessary steps to provide a workplace free from harassment and discrimination, as well as access and reasonable accommodations for individuals with disabilities. If you require reasonable accommodation to take part in the interview process, please contact [e-mail]. You have rights under Federal and State employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledgingBerkadia's Application PolicyandBerkadia's Privacy Policy.

At Berkadia, our people are shaping the future of commercial real estate. With industry-leading investments in people and technology, we’re building a culture where amazing people (like you) can do their best work as they learn, grow, and succeed. We work hard because we love what we do, and we never sacrifice our values along the way. Whether your talents lie in mortgage banking, investment sales, loan servicing, marketing, operations, finance, human resources, management, innovation, or something different altogether, we invite you to explore a wide range of commercial real estate jobs and Be Part of the Next.