Executive Support Specialist - Onsite (Secret Clearance)

Swingtech; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO 15 days

Paid holidays 11

Medical insurance options (HSA with $-

Dental insurance

Vision insurance

Life insurance

401k with company match

Annual training budget

Referral bonus

Bonus eligibility

Job summary

Swingtech is seeking an experienced Executive Support Specialist to provide high-level administrative support to senior leadership in a federal environment. The role focuses on managing complex calendars, executive correspondence, and travel, while ensuring confidentiality and compliance.

The successful candidate will coordinate meetings, prepare briefing materials, and liaise with internal and external stakeholders, exercising discretion and professionalism in a fast-paced setting.

Qualifications

• Minimum 3 years of executive support experience.
• Bachelor's degree or 7 years of equivalent experience.
• Experience in federal environment is a plus.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.
• Coordinate executive travel arrangements, conferences, events, and leadership engagements.
• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.
• Organize executive records and documents while ensuring accuracy, confidentiality, and compliance with internal procedures.
• Coordinate executive projects, tasks, schedules, and follow-up actions.
• Serve as a liaison between senior leadership and internal or external stakeholders.
• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.
• Monitor project or administrative activities and prepare reports or recommendations as required.
• Exercise independent judgment, initiative, professionalism, and tact.
• Identify and implement improvements to executive administrative processes.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder communication

Discretion

Education

Bachelor's degree or 7 years experience

Job description

Swingtech is seeking an experienced Executive Support Specialist to provide high-level administrative support to senior leadership in a federal environment. The role focuses on managing complex calendars, executive correspondence, and travel, while ensuring confidentiality and compliance.

The successful candidate will coordinate meetings, prepare briefing materials, and liaise with internal and external stakeholders, exercising discretion and professionalism in a fast-paced setting.