Executive Support Specialist level II - Onsite (US Citizens w/Secret Clearance)

Swingtech; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

15 PTO days

11 paid holidays

Medical Insurance (3 options)

Dental Insurance

Vision Insurance

Short/Long Term Disability

Life insurance and AD&D

Supplemental Life Insurance

Critical Care and Accident Insurance

Pet Insurance

Employee Assistance Program

401k with 4% company deferral

Annual Training Budget

Referral bonus

Annual merit and discretionary bonus

Job summary

Swingtech seeks an experienced Executive Support Specialist level II to provide high-level administrative support to senior leadership within a federal environment. This onsite role in Washington, DC requires managing calendars, travel, correspondence, records, and special projects with professionalism and discretion.

The position demands excellent organization and the ability to handle multiple executive-level priorities in a fast-paced setting.

Qualifications

• Experience providing executive-level support
• Ability to manage complex calendars and travel
• Independence, discretion, and professional communication

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling conflicts
• Coordinate travel arrangements and leadership engagements
• Prepare, review, and maintain executive correspondence, briefings, and documents
• Organize executive records with confidentiality and compliance
• Coordinate projects, tasks, and follow-up actions for executives
• Serve as liaison between senior leadership and stakeholders
• Prepare meeting agendas and logistics
• Monitor activities and prepare reports/recommendations
• Identify improvements to executive administrative processes

Skills

Executive support

Calendar management

Travel coordination

Executive communication

Discretion

Education

Bachelor’s degree

10 years of experience

Job description

Executive Support Specialist level II - Onsite (US Citizens w/Secret Clearance)

About Swingtech

Swingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.

Position Summary

Swingtech Consulting is seeking an experienced Executive Support Specialist to provide high-level administrative and operational support to senior leadership within a federal environment. The selected candidate will manage complex schedules, executive correspondence, meetings, travel, stakeholder communications, records, and special projects.

The position requires excellent organization, discretion, communication, and the ability to manage multiple executive-level priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.


• Coordinate executive travel arrangements, conferences, events, and leadership engagements.


• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.


• Organize executive records and documents while ensuring accuracy, confidentiality, and compliance with internal procedures.


• Coordinate executive projects, tasks, schedules, and follow-up actions.


• Serve as a liaison between senior leadership and internal or external stakeholders.


• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.


• Monitor project or administrative activities and prepare reports or recommendations as required.


• Exercise independent judgment, initiative, professionalism, and tact.


• Identify and implement improvements to executive administrative processes.

Minimum Qualifications

The candidate must satisfy the requirements for the specific Executive Assistant level proposed :

• Minimum 6 years of relevant experience.


• Bachelor’s degree or 10 years of experience.


• Experience performing specialized, non-routine executive support requiring independent judgment and initiative.

Summary of Benefits

• 15 PTO days


• 11 paid holidays


• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).


• Dental Insurance with no age limit orthodonture.


• Vision Insurance through EyeMed in and out of network coverage.


• Short Term and Long-Term Disability coverage with 100% premium support,


• Life insurance and AD&D with 100% premium support


• Supplemental Life Insurance


• Critical Care and Accident Insurance availability


• Pet Insurance through Nationwide


• Employee Assistance Program


• 401k with enrollment from day one. 4% deferral by company.


• $1500 Annual Training Budget


• $1500 Referral bonus


• Eligibility for annual merit and discretionary bonus

Equal Opportunity Employer Minority/Female/Veterans/Disabled

Administrative, Customer Support & Others- R