Executive Secretariat Specialist — Federal (Onsite)

Swingtech; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

PTO 15 days

Holidays 11

Medical insurance options

Dental insurance

Vision insurance

Disability coverage

Life insurance

Supplemental life

Critical care coverage

Pet insurance

Employee assistance program

401k with 4% deferral

Annual training budget

Referral bonus

Bonus eligibility

Job summary

Swingtech seeks a Federal Executive Secretariat Specialist to support senior leadership in a federal environment in Washington, DC. The role coordinates preparation, review, clearance, routing, and tracking of official correspondence and briefing materials.

The ideal candidate has strong editorial skills and knowledge of federal document-clearance processes, ensuring timely information flow across leadership offices and program stakeholders.

Qualifications

• Editorial skills for official correspondence and briefing materials.
• Experience with federal document-clearance processes and approvals.
• Strong communication and coordination across senior leadership offices.

Responsibilities

• Provide staff and administrative support to senior federal leadership.
• Prepare, review, edit, format, route, and track official correspondence and briefing materials.
• Support the timely review and clearance of executive-level documents.
• Track leadership assignments, action items, deadlines, and responses.
• Facilitate the timely flow of information among leadership, program offices, and other stakeholders.
• Review documents for grammar, clarity, accuracy, organization, consistency, and proper formatting.
• Maintain electronic documents, records, taskers, and correspondence trackers.
• Prepare reports, memoranda, presentations, and other leadership materials
• Use Microsoft applications and SharePoint to manage documents, workflows, and information.
• Communicate clearly and professionally with senior leaders and program stakeholders.

Skills

Editorial skills

Communication

Public sector experience

Time management

Attention to detail

Tools

Microsoft Office

SharePoint

Job description

Swingtech seeks a Federal Executive Secretariat Specialist to support senior leadership in a federal environment in Washington, DC. The role coordinates preparation, review, clearance, routing, and tracking of official correspondence and briefing materials.

The ideal candidate has strong editorial skills and knowledge of federal document-clearance processes, ensuring timely information flow across leadership offices and program stakeholders.