Executive Support Specialist Level III - Onsite (US Citizens w/Secret Clearance)

Swingtech; Washington (District of Columbia); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

PTO 15 days

Holidays 11

Medical Insurance (3 options)

Dental Insurance

Vision Insurance

Disability insurance

Life & AD&D

Supplemental Life

Critical Care/Accidents

Pet Insurance

Employee Assistance Program

401k with company match

Training budget

Referral bonus

Annual bonus eligibility

Job summary

Swingtech is seeking an experienced Senior Executive Support Specialist to provide high-level administrative support to senior leadership in a federal environment. The role focuses on managing complex schedules, executive correspondence, meetings, and travel, while coordinating stakeholder communications and records with strict confidentiality.

The ideal candidate demonstrates exceptional organization, discretion, and the ability to manage multiple executive-level priorities in a fast-paced

Qualifications

• 9+ years of relevant experience.
• Bachelor’s degree or 13 years of experience.
• Experience providing comprehensive administrative and operational support to senior executives.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.
• Coordinate executive travel arrangements, conferences, events, and leadership engagements.
• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.
• Organize executive records and documents with confidentiality and compliance.
• Coordinate executive projects, tasks, schedules, and follow-up actions.
• Serve as a liaison between senior leadership and stakeholders.
• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.
• Monitor activities and prepare reports or recommendations as required.
• Exercise independent judgment, initiative, professionalism, and tact.
• Identify and implement improvements to executive administrative processes.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communications

Education

Bachelor’s degree

13 years of experience

Tools

Microsoft Office

Job description

Executive Support Specialist Level III - Onsite (US Citizens w/Secret Clearance)

About Swingtech

Swingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.

Position Summary

Swingtech Consulting is seeking an experienced Senior Executive Support Specialist to provide high-level administrative and operational support to senior leadership within a federal environment. The selected candidate will manage complex schedules, executive correspondence, meetings, travel, stakeholder communications, records, and special projects.

The position requires excellent organization, discretion, communication, and the ability to manage multiple executive-level priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing scheduling requirements.
• Coordinate executive travel arrangements, conferences, events, and leadership engagements.
• Prepare, review, edit, and maintain executive correspondence, reports, briefings, and other official documents.
• Organize executive records and documents while ensuring accuracy, confidentiality, and compliance with internal procedures.
• Coordinate executive projects, tasks, schedules, and follow-up actions.
• Serve as a liaison between senior leadership and internal or external stakeholders.
• Prepare meeting agendas, briefing materials, logistics, and follow-up documentation.
• Monitor project or administrative activities and prepare reports or recommendations as required.
• Exercise independent judgment, initiative, professionalism, and tact.
• Identify and implement improvements to executive administrative processes.

Minimum Qualifications

The candidate must satisfy the requirements for the specific Executive Assistant level proposed :

• Minimum 9 years of relevant experience.
• Bachelor’s degree or 13 years of experience.
• Experience providing comprehensive administrative and operational support to senior executives.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus

Equal Opportunity Employer Minority/Female/Veterans/Disabled

Administrative, Customer Support & Others- R