Executive Support Specialist - New Initiatives

Baltimore City Public Schools; Baltimore (MD); Presencial; USD 66.000 - 101.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits eligible

Union affiliated

Descripción de la vacante

Baltimore City Public Schools is seeking an Administrative Assistant I in the Office of New Initiatives to manage administrative and clerical functions, coordinate the Senior Executive Director’s calendar, travel, and event logistics, and assist with budget monitoring. The role requires collaboration, discretion with confidential information, and the ability to prepare reports and presentations.

The position emphasizes strong communication, organization, and office management skills, with a

Formación

• Bachelor's degree from an accredited college.
• One year of experience providing administrative support to a department head or manager.
• Typing assessment and exams in MS Word, PowerPoint and Excel.
• Strong written and oral communication skills.
• Proficiency with Microsoft Office and related software.

Responsabilidades

• Manages administrative and clerical functions for the Office of New Initiatives.
• Coordinate and manage the Senior Executive Director's calendar, meeting preparation, travel arrangements, and event logistics.
• Works collaboratively with team regarding completion of assignments from the Senior Executive Director.
• Manages the schedule of the Senior Executive Director and ensures their preparation for meetings and events.
• Assists in developing and monitoring departmental budgets.
• Screens and handles requests and inquiries as deemed appropriate. Processes sensitive and confidential information. Receives and directs inquiries to appropriate staff.
• Represents the Senior Executive Director at meetings, presenting and discussing administrative matters as directed.
• Monitors program activities to ensure compliance with Federal, State and City affirmative action requirements.
• Composes and drafts correspondence, researches and prepares reports.
• Prepares and formats presentations and related materials.
• Drafts and/or prepares reports, statements, tables, forms and other documents from corrected copy, rough draft or instructions.
• Monitors the status/action of CEO cabinet delegated assignments and/or tasks.
• Develops and oversees the maintenance of administrative manuals, guides, and electronic filing systems.
• Orders necessary equipment and materials and monitors annual purchases for control of supply costs.
• Demonstrates interpersonal skills that ensure effective teambuilding and understanding of the team process.

Conocimientos

Communication skills

Time management

Organizational skills

Budget monitoring

Problem solving

Educación

Bachelor's degree

Herramientas

Microsoft Word

Excel

PowerPoint

Outlook

Descripción del empleo

Baltimore City Public Schools is seeking an Administrative Assistant I in the Office of New Initiatives to manage administrative and clerical functions, coordinate the Senior Executive Director’s calendar, travel, and event logistics, and assist with budget monitoring. The role requires collaboration, discretion with confidential information, and the ability to prepare reports and presentations.

The position emphasizes strong communication, organization, and office management skills, with a