Exec Admin Svcs Specialist I

General Dynamics - Ordnance and Tactical Systems (FL,TX,VA, IL); Saint Petersburg (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

General Dynamics Ordnance and Tactical Systems (OTS) in Saint Petersburg, FL is seeking an Exec Admin Svcs Specialist I to provide executive secretarial support and ensure confidential, tactful coordination across offices.

You will prepare correspondence, reports, agendas and minutes using Microsoft Office, manage calendars and travel arrangements, screen calls and visitors, and contribute to developing administrative standards and processes within the organization.

Qualifications

• Associate's Degree and 0-3 years' experience OR an equivalent combination of relevant education and/or experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint)

Responsibilities

• Provides secretarial/administrative support to one or more executives, exercising confidentiality, tact and diplomacy.
• Uses business software applications (e.g., Word, Excel, PowerPoint) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries; arranges business travel and meeting logistics; tracks expenses.
• Participates in development and implementation of administrative standards, policies and practices.

Skills

Microsoft Office

Education

Associate's Degree

Bachelor's Degree (preferred)

Job description

Exec Admin Svcs Specialist I

Job Locations

US-FL-St Petersburg

Requisition ID

2026-37514

Position Type

Full Time

Position Classification

On-Site

Job Function

Administrative Services

Company Overview

General Dynamics Ordnance and Tactical Systems (OTS) is a global leader in the design, engineering and production of munitions, energetics, weapons, armaments, and missile subsystems around the world. OTS empowers the U.S. military and its allies with an extensive range of overarching product segments applied across all levels of strategic and tactical operations, providing a cutting-edge advantage to our warfighters.

Our Ethos of Honesty, Trust, Transparency, and Alignment, are the guiding principles that form the foundation of everything we do. Integrity is paramount, innovation fuels our passion, customer satisfaction is at the core of our mission, and collaboration is key to our success - fostering a culture of teamwork and mutual respect among employees, partners, and stakeholders.

Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement, and work/life benefits that include career development and recognition programs.

If who we are and what we do resonates with you, we invite you to join our high-performance team!

Job Summary

Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy | Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries | Receives, screens and directs incoming calls, visitors, mail and email | Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses | Participates in the development and implementation of secretarial standards, policies and practices for the organization

Impact of the Role

General Profile

• Requires conceptual knowledge of theories, practices, and procedures within a job discipline
• Performs routine assignments using existing procedures
• Receives instruction, guidance and direction from more senior level roles
• Entry level to a professional career progression
• Consistent exercise of discretion & judgment

Essential Functions

• Provides multi-faceted administrative support and assistance to one or more SVP's to ensure effective use of an executive's time and productive interactions with employees and the public.
• Handles a wide range of organizational & large scale administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• May represent the SVP as a delegate in meetings.
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• Considers, compares, and evaluates different courses of action to then recommend a decision on assigned projects/ tasks/ events.
• May be responsible for directing and deploying support staff or other resources.
• Participates in the development and implementation of administrative standards, policies and practices for the organization

Required Qualifications

• Required education and experience: Associate's Degree and 0-3 years' experience OR Equivalent Combination of Relevant Education &/or Experience
• Critical professional related technical skills; computer skills: Proficient in Microsoft Office (Excel, Word, PowerPoint)

Preferred Qualifications

• Preferred education and experience: Bachelor's Degree
• Discipline/Major: Business or related discipline preferred
• Knowledge, skills & abilities: Oral and Written Communication Skills. Problem-Solving Skills. Business Communications. Internal Communications. Call Screening. Document Preparation. Drafting Correspondence. Meeting Minutes. Meeting Scheduling and Logistics. Reception and Gatekeeping. Records Management. Spreadsheets. Inquiry Research/Response. Management Reporting. Public Relations.

Physical Requirements

• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Travel Requirements

Up to 25% travel likely.

The above statements describe the general nature and level of work only. The statements do not represent an exhaustive list of required responsibilities and skills. Other duties may be added or this job description may be amended at any time. This job description does not alter an employee's at-will employment status or create an employment agreement or contract, implied or otherwise.