Executive Support Specialist for Leadership Team

A PRENTICE RAY & ASSOCIATES LLC; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

A. Prentice Ray & Associates, LLC is seeking an Administrative Assistant III to support senior leadership in Washington, DC. The role entails managing calendars, coordinating meetings, and handling travel arrangements, including overseas logistics.

You will prepare reports, correspondence, and briefings, maintain files and time records, and act as a liaison with government offices and stakeholders to ensure smooth operations in a fast-paced professional services environment.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 5+ years of administrative support experience.
• Proficiency with Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to division management and staff.
• Manage calendars, schedule appointments, and coordinate meetings.
• Serve as liaison between management, staff, government offices and stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Maintain attendance records and coordinate staff leave.
• Arrange travel and prepare travel documents using E2 Solutions.
• Coordinate logistics for seminars and meetings, including overseas.
• Maintain office files, inventory, and place supply orders.
• Monitor equipment and coordinate support.
• Screen calls, take messages, and manage the office phone tree.
• Address administrative needs of clients and staff proactively.

Skills

Time management

Written communication

Verbal communication

Analytical reasoning

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

E2 Solutions

GSD Tracker

GSA Advantage

Job description

A. Prentice Ray & Associates, LLC is seeking an Administrative Assistant III to support senior leadership in Washington, DC. The role entails managing calendars, coordinating meetings, and handling travel arrangements, including overseas logistics.

You will prepare reports, correspondence, and briefings, maintain files and time records, and act as a liaison with government offices and stakeholders to ensure smooth operations in a fast-paced professional services environment.