Executive Assistant

A PRENTICE RAY & ASSOCIATES LLC; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

A. Prentice Ray & Associates, LLC is seeking an Administrative Assistant III to support senior leadership in Washington, DC. The role entails managing calendars, coordinating meetings, and handling travel arrangements, including overseas logistics.

You will prepare reports, correspondence, and briefings, maintain files and time records, and act as a liaison with government offices and stakeholders to ensure smooth operations in a fast-paced professional services environment.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 5+ years of administrative support experience.
• Proficiency with Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to division management and staff.
• Manage calendars, schedule appointments, and coordinate meetings.
• Serve as liaison between management, staff, government offices and stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Maintain attendance records and coordinate staff leave.
• Arrange travel and prepare travel documents using E2 Solutions.
• Coordinate logistics for seminars and meetings, including overseas.
• Maintain office files, inventory, and place supply orders.
• Monitor equipment and coordinate support.
• Screen calls, take messages, and manage the office phone tree.
• Address administrative needs of clients and staff proactively.

Skills

Time management

Written communication

Verbal communication

Analytical reasoning

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

E2 Solutions

GSD Tracker

GSA Advantage

Job description

Job Description About the Role: A Prentice Ray & Associates LLC is looking for a sharp, proactive Administrative Assistant III to join our team in Washington, DC. This is an exciting opportunity to play a pivotal role in supporting senior leadership at a dynamic professional services firm in the heart of the nation's capital.

Responsibilities

• Provide administrative support to division management and staff while managing competing priorities and tight deadlines
• Manage leadership calendars, schedule appointments, and coordinate meetings
• Serve as a liaison between management, staff, government offices, and external stakeholders
• Communicate office procedures, reporting requirements, and management instructions accurately and professionally
• Prepare, edit, and proofread correspondence, reports, presentations, and briefing materials
• Maintain and review time and attendance records, coordinate staff leave schedules, verify supporting documentation, and submit reports for processing
• Research travel options, arrange airline and hotel reservations, and prepare travel authorizations and vouchers using E2 Solutions
• Coordinate logistics for domestic and overseas seminars, conferences, and meetings, including scheduling with overseas offices
• Maintain office files, inventory supplies, and place supply orders using GSD Tracker and GSA Advantage
• Monitor office equipment functionality and coordinate support as needed
• Screen telephone calls, take messages, route inquiries, and maintain the office telephone tree
• Proactively address the administrative needs of division clients and staff

Requirements

• High school diploma required; bachelor’s degree highly preferred
• 5+ years of experience in an administrative support position
• Proficiency in Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage
• Excellent organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Strong analytical and reasoning skills
• Excellent interpersonal skills and a proactive approach to client service
• Ability to manage multiple priorities and produce accurate work under tight deadlines
• Professional demeanor, self-motivation, and initiative

About Us

A. Prentice Ray & Associates, LLC (APRA) is a professional services firm serving federal government clients. Our team is committed to excellence, collaboration, and responsive client support. We provide a professional and supportive work environment where employees can contribute their expertise, grow their skills, and make a meaningful impact.