Executive Assistant

A Prentice Ray & Associates LLC; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Dental insurance

Tuition assistance

Vision insurance

Job summary

A. Prentice Ray & Associates, LLC is seeking an Administrative Assistant III to join our Washington, DC team. The role supports senior leadership in a professional services firm in the heart of the nation's capital.

The ideal candidate will have 5+ years of administrative experience, strong MS Office and travel coordination skills, and a proactive approach to client service. This on-site role offers growth within a dynamic government-focused environment.

Qualifications

• High school diploma required; bachelor’s degree strongly preferred.
• 5+ years of experience in an administrative support position.
• Proficiency in Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage.
• Excellent organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Strong analytical and reasoning skills.
• Excellent interpersonal skills and a proactive approach to client service.
• Ability to manage multiple priorities and produce accurate work under tight deadlines.
• Professional demeanor, self-motivation, and initiative.

Responsibilities

• Provide administrative support to division management and staff while managing competing priorities and tight deadlines.
• Manage leadership calendars, schedule appointments, and coordinate meetings.
• Serve as a liaison between management, staff, government offices, and external stakeholders.
• Communicate office procedures, reporting requirements, and management instructions accurately and professionally.
• Prepare, edit, and proofread correspondence, reports, presentations, and briefing materials.
• Maintain and review time and attendance records, coordinate staff leave schedules, verify supporting documentation, and submit reports for processing.
• Research travel options, arrange airline and hotel reservations, and prepare travel authorizations and vouchers using E2 Solutions.
• Coordinate logistics for domestic and overseas seminars, conferences, and meetings, including scheduling with overseas offices.
• Maintain office files, inventory supplies, and place supply orders using GSD Tracker and GSA Advantage.
• Monitor office equipment functionality and coordinate support as needed.
• Screen telephone calls, take messages, route inquiries, and maintain the office telephone tree.
• Proactively address the administrative needs of division clients and staff.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Analytical thinking

Interpersonal skills

Proactive client service

Multitasking under deadlines

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

E2 Solutions

GSD Tracker

GSA Advantage

Job description

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Paid time off
• Dental insurance
• Tuition assistance
• Vision insurance

About the Role:

A Prentice Ray & Associates LLC is looking for a sharp, proactive Administrative Assistant III to join our team in Washington, DC. This is an exciting opportunity to play a pivotal role in supporting senior leadership at a dynamic professional services firm in the heart of the nation's capital.

Responsibilities:

• Provide administrative support to division management and staff while managing competing priorities and tight deadlines
• Manage leadership calendars, schedule appointments, and coordinate meetings
• Serve as a liaison between management, staff, government offices, and external stakeholders
• Communicate office procedures, reporting requirements, and management instructions accurately and professionally
• Prepare, edit, and proofread correspondence, reports, presentations, and briefing materials
• Maintain and review time and attendance records, coordinate staff leave schedules, verify supporting documentation, and submit reports for processing
• Research travel options, arrange airline and hotel reservations, and prepare travel authorizations and vouchers using E2 Solutions
• Coordinate logistics for domestic and overseas seminars, conferences, and meetings, including scheduling with overseas offices
• Maintain office files, inventory supplies, and place supply orders using GSD Tracker and GSA Advantage
• Monitor office equipment functionality and coordinate support as needed
• Screen telephone calls, take messages, route inquiries, and maintain the office telephone tree
• Proactively address the administrative needs of division clients and staff

Requirements:

• High school diploma required; bachelor’s degree highly preferred
• 5+ years of experience in an administrative support position
• Proficiency in Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage
• Excellent organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Strong analytical and reasoning skills
• Excellent interpersonal skills and a proactive approach to client service
• Ability to manage multiple priorities and produce accurate work under tight deadlines
• Professional demeanor, self-motivation, and initiative

About Us:

A. Prentice Ray & Associates, LLC (APRA) is a professional services firm serving federal government clients. Our team is committed to excellence, collaboration, and responsive client support. We provide a professional and supportive work environment where employees can contribute their expertise, grow their skills, and make a meaningful impact.