Executive Administrative Specialist – DC (Govt Liaison)

A PRENTICE RAY & ASSOCIATES LLC; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Dental insurance

Tuition assistance

Vision insurance

Job summary

A Prentice Ray & Associates LLC is seeking an Administrative Assistant III to support senior leadership in Washington, DC. The role offers a pivotal position within a professional services firm in the nation’s capital, handling complex administrative tasks and stakeholder coordination.

The candidate will manage calendars, coordinate meetings, prepare materials, and ensure accurate documentation while maintaining exceptional organizational standards and client service.

Qualifications

• High school diploma required; bachelor's degree highly preferred.
• 5+ years of experience in an administrative support position.
• Proficiency in Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage.

Responsibilities

• Provide administrative support to division management and staff while managing competing priorities and tight deadlines
• Manage leadership calendars, schedule appointments, and coordinate meetings
• Serve as a liaison between management, staff, government offices, and external stakeholders
• Communicate office procedures, reporting requirements, and management instructions accurately and professionally
• Prepare, edit, and proofread correspondence, reports, presentations, and briefing materials
• Maintain and review time and attendance records, coordinate staff leave schedules, verify supporting documentation, and submit reports for processing
• Research travel options, arrange airline and hotel reservations, and prepare travel authorizations and vouchers using E2 Solutions
• Coordinate logistics for domestic and overseas seminars, conferences, and meetings, including scheduling with overseas offices
• Maintain office files, inventory supplies, and place supply orders using GSD Tracker and GSA Advantage
• Monitor office equipment functionality and coordinate support as needed
• Screen telephone calls, take messages, route inquiries, and maintain the office telephone tree
• Proactively address the administrative needs of division clients and staff

Skills

Administrative support

Time management

Communication

Attention to detail

Professional demeanor

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office Suite

E2 Solutions

GSD Tracker

GSA Advantage

Job description

A Prentice Ray & Associates LLC is seeking an Administrative Assistant III to support senior leadership in Washington, DC. The role offers a pivotal position within a professional services firm in the nation’s capital, handling complex administrative tasks and stakeholder coordination.

The candidate will manage calendars, coordinate meetings, prepare materials, and ensure accurate documentation while maintaining exceptional organizational standards and client service.