Executive Support Specialist for Group Leaders

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 66,000 - 104,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life and disability insurance

Paid maternity and parental leave

401(k) with matching

Job summary

Los Alamos National Security LLC seeks a Professional Staff Assistant 1 to provide administrative and operational support to the MST-15 Group Office in Los Alamos, NM. You will work closely with Group Managers to support internal and external needs, manage calendars, correspondence, and logistics.

Minimum qualifications include a Bachelor's Degree with 2 years of related experience, proficiency in Outlook/Excel/PowerPoint/Word, and the ability to obtain a Q clearance.

Qualifications

• Experience coordinating data call responses.
• Experience with calendar management.
• Experience with Outlook, Excel, PowerPoint, and Word.
• Experience communicating with all levels of internal and external personnel.
• Experience coordinating meetings and logistics.
• Ability to obtain and maintain a Q clearance (US citizenship).

Responsibilities

• Provide direct support to group leadership and staff across administrative, operational, and logistical needs.
• Assist in analysis, design, and implementation of initiatives to promote objectives.
• Collect data for projects involving specialized functions and programs.
• Prepare reports, presentations, and planning documents under guidance.
• Maintain group leader calendars and correspondence workflows.
• Serve as a first point of contact for internal and external customers.
• Organize events, meetings, visits, and briefings including logistics and follow-up.

Skills

Data coordination

Calendar management

Communication

Logistics coordination

Team collaboration

Education

Bachelor's Degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

Los Alamos National Security LLC seeks a Professional Staff Assistant 1 to provide administrative and operational support to the MST-15 Group Office in Los Alamos, NM. You will work closely with Group Managers to support internal and external needs, manage calendars, correspondence, and logistics.

Minimum qualifications include a Bachelor's Degree with 2 years of related experience, proficiency in Outlook/Excel/PowerPoint/Word, and the ability to obtain a Q clearance.