Administrative Assistant (DOE Q Clearance) - Calendar & Travel

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 50,000 - 94,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life and disability insurance

Paid childbirth and parental leave

401(k) matching

Tuition assistance

Flexible schedules

Relocation packages

Job summary

Los Alamos National Laboratory is seeking an Administrative Assistant to support the J-6 Group Office. The role spans calendar management, travel coordination, and document tracking, with a focus on confidentiality and customer service.

Two levels exist: Admin Assistant 3 and Admin Assistant 4, offering increasing responsibility, complex meetings, and travel handling. DOE Q clearance is desirable and may be required for advancement.

Qualifications

• Knowledge of and experience with standard software for calendar management, email, purchasing, travel and Microsoft Office.
• Excellent written and oral communication with high attention to detail.
• Excellent customer service and ability to interact with all levels.
• Ability to organize, prioritize, and manage multiple tasks under deadlines.
• Team collaboration and dependable attendance and punctuality.
• Ability to obtain a DOE Q Clearance.

Responsibilities

• Provide proficient calendar management for leaders and deputies by coordinating commitments.
• Handle administrative tasks, tracking documents and maintaining a well-organized office.
• Coordinate domestic and foreign travel arrangements, often on short notice.
• Coordinate visits with participants and serve as a resource for processes and guidelines.
• Act as a Professional Buyer and support time-sensitive deliverables.
• Execute complex administrative tasks with initiative and sound judgment.

Skills

Calendar management

Travel coordination

Microsoft Office

Communication skills

Customer service

Problem solving

Confidentiality

Education

High School Diploma

3 years related experience

5 years related experience

Tools

Microsoft Office Suite

Spreadsheets

Document management systems

Job description

Los Alamos National Laboratory is seeking an Administrative Assistant to support the J-6 Group Office. The role spans calendar management, travel coordination, and document tracking, with a focus on confidentiality and customer service.

Two levels exist: Admin Assistant 3 and Admin Assistant 4, offering increasing responsibility, complex meetings, and travel handling. DOE Q clearance is desirable and may be required for advancement.