Facilities Operations Administrative Specialist

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 42,000 - 56,000; Full time

Job summary

Los Alamos National Laboratory in New Mexico is seeking an enthusiastic early-career professional to provide comprehensive administrative support to the Facilities Operations Directorate (FOD) and STO leadership. The role involves scheduling, coordinating visits, maintaining office operations, managing calendars, handling procurement, onboarding new staff, and ensuring accurate documentation and webpages.

Candidates should have a high school diploma with 3 years related experience, strong

Qualifications

• Advanced knowledge of and experience with the provision of administrative services and activities, including general office management.
• Advanced knowledge of and experience with office-interfacing software packages (i.e.. Microsoft, Outlook, Excel).
• Extensive experience organizing, prioritizing, managing and following through to completion, multiple assigned tasks in a demanding work environment.
• Proficient in the preparation and formatting of correspondence, reports, and/or presentations.
• Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
• Calendar management experience.
• Excellent customer service skills.

Responsibilities

• Utilize LANL applications for typical administrative functions.
• Effectively support the STO Division leader and STO Group Leaders in a manner that is customer-focused and positive, teaming with other support staff in the groups, division, and external to our organization.
• Maintain a professional demeanor as well as office environment; demonstrate initiative and willingness to help when needed; serve as a point of contact for employees.
• Effectively manage commitments for timely deliverables.
• Take initiative to research answers to questions when they arise and resolve problems in a complex work environment where information is most sensitive.
• Assist with new employee onboarding.
• Assist with maintaining and updating the STO webpage to ensure information is accurate, current, and professionally presented.
• Develop and maintain effective working relationships with STO personnel, customers, and other organizational support groups.
• Effectively manage multiple calendars and coordinate meetings with multiple managers, group leaders, and other administrators.

Skills

Administrative services

Office software (MS Office, Outlook, I

Calendar management

Customer service

Written and verbal communication

Multitasking & time management

Education

High School Diploma + 3 years related experience

Tools

Oracle

Time and Labor

CMS

Concur

WebEx

Microsoft Teams

iExpenses

Job description

Los Alamos National Laboratory in New Mexico is seeking an enthusiastic early-career professional to provide comprehensive administrative support to the Facilities Operations Directorate (FOD) and STO leadership. The role involves scheduling, coordinating visits, maintaining office operations, managing calendars, handling procurement, onboarding new staff, and ensuring accurate documentation and webpages.

Candidates should have a high school diploma with 3 years related experience, strong