Executive Support Specialist (C‑Suite)

Frontwave Credit Union; Oceanside (CA); On-site; USD 78,385,440 - 117,509,280; Full time

Benefits offered by this job

401k matching

Mortgage and auto discounts

PTO and 11 paid holidays

Health, dental, and vision coverage

Tuition reimbursement up to $4,000 per

Career development and coaching

Job summary

Frontwave Credit Union is seeking an Administrative Assistant to provide high-level administrative support to the C-Suite, including calendar management, correspondence, and document preparation.

The role requires 3–5 years of experience in an executive-support capacity and strong MS Office skills. Applicants should be detail-oriented, highly organized, and capable of handling confidential information with tact and diplomacy.

Qualifications

• Bachelor's degree in business administration/related field or equivalent combination of education, training and experience preferred.
• Minimum of 3–5 years in an Administrative Assistant capacity or similar role with senior leadership exposure.
• Proficient in MS Office (Excel, PowerPoint) and ability to manage multiple tasks.
• Ability to manage multiple, conflicting objectives and projects simultaneously.

Responsibilities

• Provides administrative and staff support to Executive Management.
• Prepares professional presentations for internal and external meetings.
• Manages calendars, schedules, mail, email, and travel logistics for Executives.
• Coordinates committee meetings and compiles meeting materials.
• Maintains electronic and physical filing systems and supports event planning.

Skills

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree or equivalent combination of education and experience

Experience with senior leadership communications

Tools

Excel

PowerPoint

Word processing

Job description

Frontwave Credit Union is seeking an Administrative Assistant to provide high-level administrative support to the C-Suite, including calendar management, correspondence, and document preparation.

The role requires 3–5 years of experience in an executive-support capacity and strong MS Office skills. Applicants should be detail-oriented, highly organized, and capable of handling confidential information with tact and diplomacy.