Executive Assistant to C-Suite Leaders

Digital Federal Credit Union; Chelmsford (MA); On-site; USD 83,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) match

Paid time off and holidays

Job summary

Digital Federal Credit Union seeks an experienced executive assistant/Chief of Staff partner to support our senior leaders. You will manage calendars, orchestrate complex meetings across time zones, and coordinate leadership planning cycles to keep executives focused on priorities that drive results.

You will plan offsites and all-hands events, arrange domestic travel, and prepare communications with discretion and accuracy while ensuring compliance with policies and processes.

Qualifications

• Demonstrated experience supporting C-suite or senior leaders in a matrixed org.
• Ability to manage events/meetings for varied audiences.
• Experience managing complex travel and logistics domestically.
• Proven ability to support leadership operating rhythms (recurring meetings, planning cycles, executive forums).
• Proficiency with productivity and collaboration tools.
• Ability to operate effectively in ambiguous/high-pressure situations.

Responsibilities

• Manage executive calendars and priorities by coordinating complex, multi time zone calendars.
• Support the operating rhythm by coordinating meetings, planning cycles, and recurring forums for executives.
• Plan and execute leadership meetings and events including offsites, all hands, and forums, managing logistics and materials.
• Coordinate travel and logistics for domestic arrangements in line with travel and expense policies.
• Prepare and manage executive communications and materials with high accuracy and discretion.
• Oversee expense management and financial compliance by preparing and tracking expense reports.
• Partner with cross-functional teams to enable execution and coordinate with leaders and administrative staff.
• Maintain and improve administrative processes using standard tools, templates, and procedures.
• Manage workspace and resources during growth or organizational changes.
• Exercise judgment and confidentiality when handling sensitive information.

Skills

Executive support

Calendar management

Event planning

Travel logistics

Leadership rhythm

Ambiguity handling

Education

Bachelor's degree or 4 years of relevant experience

Job description

Digital Federal Credit Union seeks an experienced executive assistant/Chief of Staff partner to support our senior leaders. You will manage calendars, orchestrate complex meetings across time zones, and coordinate leadership planning cycles to keep executives focused on priorities that drive results.

You will plan offsites and all-hands events, arrange domestic travel, and prepare communications with discretion and accuracy while ensuring compliance with policies and processes.