Executive Support Specialist

Wilsonart; Temple (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

Company-paid short- and long-term-dis3

FSAs and dependent care options

Vision and legal benefits

Gym discounts and wellness clinics

Tuition reimbursement—for you and your

Job summary

Wilsonart Temple, TX is seeking an Administrative Assistant to the Executive Team who will support Vice Presidents, manage day-to-day office operations, and serve as the primary point of contact for visitors in the Wilson Center. This in-person role runs Monday–Friday, 8:00 a.m.–5:00 p.m.

CT, requiring exceptional organization, confidentiality, and written and verbal communication skills; you will coordinate meetings, travel, and events, and help maintain a welcoming, professional office

Qualifications

• 2+ years of related administrative experience supporting Vice Presidents or Executives.
• Professional demeanor and a strong customer service mindset.
• Flexible team player with the ability to work well under pressure and prioritize tasks in a fast-paced work environment while maintaining superb accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Strong organizational and planning skills.
• Strong information-gathering and monitoring skills.
• Sound judgment and ability to make independent decisions.
• Self-starter who is able to work under minimal supervision.
• Strong sense of urgency and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Ability to interact and communicate effectively with individuals at all levels of the organization.
• High degree of attention to detail.

Responsibilities

• Plan and schedule meetings, conferences, and travel for Vice Presidents.
• Prepare, edit, and distribute correspondence, presentations, and documents.
• Maintain executive schedules and coordinate meetings and travel.
• Record, transcribe, and distribute meeting minutes and action items.
• Coordinate and assist with office activities and events.
• Serve as a primary point of contact for visitors to the Wilson Center.
• Liaise with internal staff and external clients and vendors.
• Monitor, screen, respond to, and distribute communications.

Skills

Administrative experience

Customer service orientation

Organizational skills

Communication skills

Proactive / self-starter

Attention to detail

Confidentiality

Working under pressure

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Wilsonart Temple, TX is seeking an Administrative Assistant to the Executive Team who will support Vice Presidents, manage day-to-day office operations, and serve as the primary point of contact for visitors in the Wilson Center. This in-person role runs Monday–Friday, 8:00 a.m.–5:00 p.m.

CT, requiring exceptional organization, confidentiality, and written and verbal communication skills; you will coordinate meetings, travel, and events, and help maintain a welcoming, professional office