Executive Assistant

100 Wilsonart LLC; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Vision benefits

Wellness discounts

Tuition reimbursement

Internal mobility

Vacation & holidays

Promotion opportunities

Training programs

Work-life balance culture

Job summary

The Administrative Assistant to the Executive Team at Wilsonart Temple handles day-to-day operations, serves as the primary contact for visitors, and keeps executive schedules organized. This in-person role is based at our Wilson Center location in Temple, TX, Monday through Friday, 8:00 a.m.–5:00 p.m.

CT. You will support Vice Presidents by coordinating meetings, travel, and expenses, prepare documents, manage communications, and assist with events and office coordination while maintaining

Qualifications

• 2+ years of related administrative experience supporting Vice Presidents or Executives.
• Professional demeanor and a strong customer service mindset.
• Flexible team player with the ability to work well under pressure and prioritize tasks in a fast-paced environment while maintaining superb accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.

Responsibilities

• Provide support for Vice Presidents by planning and scheduling meetings, conferences, and teleconferences; arranging travel; processing visas; and preparing expense reports.
• Prepare, edit, and distribute correspondence, communications, presentations, and other documents.
• Maintain executive schedules by planning and coordinating meetings, conferences, teleconferences, and travel.
• Record, transcribe, and distribute meeting minutes and action items as requested.
• Coordinate and assist with office activities and events, including team gatherings and engagement activities.
• Liaise with internal staff at all levels and interact with external clients, vendors, and visitors.

Skills

Customer service mindset

Strong communication

Organizational skills

Confidentiality

Self-starter

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Job description

Win at Wilsonart At Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care. You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life. Here, you’ll win with:

Supported benefits

• Support that keeps you well
• Medical, dental, and life insurance
• Company-paid short- and long-term disability
• FSAs and dependent care options
• Vision and legal benefits
• Gym discounts and wellness clinics
• Tuition reimbursement—for you and your dependents
• Opportunities to grow
• Clear paths to promotion and internal mobility
• Training, coaching, and mentorship
• Development programs to support your goals
• Time for what matters
• Paid vacation and holidays in your first year
• A culture that respects work-life balance

Job Description

Position Overview

The Administrative Assistant to the Executive Team is an integral member of the Wilsonart Temple team and will be responsible for supporting members of our Executive Team, as well as helping manage the day-to-day operations of the Wilson Center location. This role serves as a primary point of contact for visitors and guests, helps maintain a welcoming and professional office environment, and coordinates office needs and activities. This position will be based at our Wilson Center location in Temple, TX, and is in-person, Monday through Friday, 8:00 a.m. – 5:00 p.m. CT.

Primary Responsibilities

• Provide support for Vice Presidents by planning and scheduling meetings, conferences, and teleconferences; arranging domestic and international travel; processing visas as required by the host country; and preparing and submitting expense reports in a timely manner.
• Prepare, edit, and distribute correspondence, communications, presentations, and other documents.
• Maintain executive schedules by planning and coordinating meetings, conferences, teleconferences, and travel.
• Record, transcribe, and distribute meeting minutes and action items as requested.
• File and retrieve documents and reference materials.
• Collect and analyze data to prepare reports and presentations.
• Lead project-based work as required by supported Vice Presidents.
• Monitor, screen, respond to, and distribute incoming communications.
• Arrange and coordinate meetings and events.
• Answer and manage incoming calls.
• Serve as a primary point of contact for visitors and guests at the Wilson Center, helping ensure a welcoming, professional, and organized environment.
• Help manage the day-to-day needs of the Wilson Center, including office supplies, shared spaces, and general office coordination.
• Coordinate and assist with office activities and events, including team gatherings, happy hours, and other employee engagement activities.
• Liaise with internal staff at all levels and interact with external clients, vendors, and visitors.
• Help with special projects and other responsibilities as assigned by supported Vice Presidents.

Ideal Qualifications

• 2+ years of related administrative experience supporting Vice Presidents or Executives.
• Professional demeanor and a strong customer service mindset.
• Flexible team player with the ability to work well under pressure and prioritize tasks in a fast-paced work environment while maintaining superb accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Strong organizational and planning skills.
• Strong information-gathering and monitoring skills.
• Sound judgment and ability to make independent decisions.
• Self-starter who is able to work under minimal supervision.
• Strong sense of urgency and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Ability to interact and communicate effectively with individuals at all levels of the organization.
• High degree of attention to detail.

PHYSICAL REQUIREMENTS

Sitting in the same location of standing/walking; required to stoop, climb or lift light material (10-20lbs) or equipment.

ENVIRONMENT

Located in a comfortable indoor area.

Additional Information

We’re looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.

Equal Opportunity Employer

Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.

At Wilsonart, we believe in the power of possibilities. Making surfaces that combine form and function. Flexibility and durability. Practicality and possibility. With our engineered surfaces, we can replicate the surfaces of nature. We can create new, inspired looks with more durable, sustainable materials. If it can be imagined, we can make it happen. We manufacture and distribute High Pressure Laminate, Coordinated TFL and Edgeband, Quartz, Solid Surface, Epoxy, and other decorative engineered surfaces for use in the office, education, healthcare, residential, hospitality, and retail markets.